Withdrawal Policy

University of Hawaiʻi at Mānoa's Federal Financial Aid
Return of Title IV Funds Policy for Complete Withdrawals

Federal regulations mandate a "Return of Title IV Funds" policy for all students who are receiving federal financial aid and who withdraw from all classes during a term. Students, who withdraw officially or unofficially, may only keep the federal financial aid 'earned' up to the time of withdrawal. An official complete withdrawal is processed through the Records and Registration Office based on their withdrawal deadlines. Unofficial complete withdrawals are typically determined at the end of the semester, when grades are posted and the student has not received ANY passing grades. Students earn their Title IV federal financial aid by attending class. If they are not in attendance, the 'unearned' portion must be returned to the appropriate Title IV program.

Federal Funds Included in Calculation

Federal Funds, in the following order, are included in the Return of Title IV funds calculation:

  1. Unsubsidized Direct Loans
  2. Subsidized Direct Loans
  3. Direct PLUS Loans
  4. Federal Pell Grants
  5. Iraq and Afghanistan Service Grants
  6. Federal Supplemental Educational Opportunity Grants
  7. Teach Grants

Charges Included in Calculation

Institutional Charges included in the calculation are: tuition, fees, room, and board.

Withdrawal Information

Students do not 'earn' all of their financial aid unless they attend and participate in class for more than 60% of the term. This calculation counts all calendar days, including the first and last day of each term, weekends and holidays (excluding 5 or more consecutive days of non-instructional time).

Official Withdrawal

When a student officially withdraws prior to completing the term a Return of Title IV Funds calculation will be performed.

The unearned portion (based on the percentage of the term remaining) of the aid is returned to the Federal program, if more than 60% of the term is not completed. For example, if a student completes only 20 percent of the term, then he or she has failed to earn 80 percent of the federal financial aid that was disbursed, or could have been disbursed, prior to the withdrawal. If the return of the funds creates a balance due on the student account, the student will be responsible to pay the balance on their account.

Unofficial Withdrawal

Students who do not receive ANY passing grades are considered to be unofficial withdrawals. 50 percent of the aid used to pay direct educational costs (tuition, fees, room and board) must be returned to the Federal aid program, unless it is determined that a different percentage can be used based on actual dates of attendance. If the return of the funds creates a balance due on the student account, the student will be responsible to pay the balance on their account.

Return of Funds of Unearned Portion

Within 45 days from the date of determination that a student withdrew, Return to Title IV is calculated and the unearned portion of financial aid that is returned will be posted as a charge to the student's account and must be repaid. Students can repay the student portion of federal loans under the terms and conditions of the promissory note for the loan. However, the unearned portion of the loans that University of Hawaiʻi must return is posted as a charge to the student account and must be repaid.

Note: The Institution will hold students responsible for the entire amount of unearned aid. Until this overpayment is cleared, the student will not be able to receive any services from the Institution or enroll at any other institution in the University of Hawaiʻi system.

Credit Balance on Student's Account

Should the Return to Title IV calculation result in a credit balance on the student’s account, the excess funds will be refunded to the student and/or parent within 14 days.

Post-Withdrawal Disbursements

If the total amount of the Title IV grant and/or loan assistance earned as of the withdrawal date is more than the amount that was disbursed to the student, the difference between the two amounts will be treated as a post-withdrawal disbursement.

Grants will be disbursed to the student’s institutional account within 45 days of the date the institution determined the student withdrew.  Post-withdrawal disbursement of any loan funds will be offered to the student within 30 days, allowing the student 14 business days to accept or decline the offered loans.  Upon receipt of the student’s response, the University will disburse the accepted loan funds within 180 days from the date of determination of the student's withdrawal date.

Withdrawing From a Class

If you are decreasing in credits to below full-time your aid will be adjusted accordingly.