FMO Newsletter-January 2025

This issue of the Financial Management Office Newsletter includes information about the following:

The Financial Management Office Newsletter is distributed monthly.  Should you have any questions about this newsletter, contact Amy Kunz via email: amykunz@hawaii.edu.

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Updated Facilities Use Agreement Presentation (Legal Affairs and University General Counsel)

Target Audience: All

In order to help transition to the new facilities use agreement template, the Legal Affairs and University General Counsel Office will be providing a training session on the new agreement template as specified below:   

Registration invitation:
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You are invited to a Zoom webinar. 
When: Jan 21, 2025 10:00 AM Hawai’i 
Topic: Updated Facilities Use Agreement Presentation 

Register in advance for this webinar:
https://hawaii.zoom.us/webinar/register/WN_6C67RYmjSnKbEx0BZg55jg

After registering, you will receive a confirmation email containing information about joining the webinar.

For more information or any questions, please contact Trisha Kimura at kimuratm@hawaii.edu

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2025 Payroll Deadlines

Target Audience: Fiscal Administrators and Human Resources Specialists

The 2025 Payroll deadlines have been uploaded to the UH Payroll website, under the Overview tab – Payroll AO/PO section.  To view the 2025 deadlines, please visit the UH Payroll page or click on the links below.   

Pay Schedule
Payroll Calendar
Payroll Deadlines (Lag)
Payroll Deadlines (After-the-Fact)
SECE Timesheet Deadlines
TAPS Timesheet Deadlines

For more information, please contact the Payroll Office at payroll@hawaii.edu.

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2024 W2 Distribution

Target Audience: All

Per DAGS, we are expecting W2s to be available by Thursday, January 23, 2025.  Active employees who opted out of paper can access their W2 online through the HawaiiPay portal beginning January 13, 2025. Further details on updated dates and information will be sent out via payroll@hawaii.edu email.

This year, the UH Payroll Office will be providing a listing of employees (sorted by warrant distribution codes) who received a W2 as well as employees that provided consent to opt of paper.

For any questions, please contact the Payroll Office at payroll@hawaii.edu.

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1099 MISC and 1099 NEC Forms

Target Audience: All

The 1099 MISC and 1099 NEC forms will be mailed at the end of January 2025.  Please be sure the vendor and student addresses are updated so the forms are sent to the current mailing address. 

Should you have any questions, please contact Jan Murakami in Disbursing at jmura@hawaii.edu

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2025 Federal Allowable Mileage Rates

Target Audience: Fiscal Administrators

Effective January 1, 2025, the Federal allowable standard mileage rate for business has increased to 70 cents per mile.  Business mileage claims of 70 cents per mile are to be processed on the Personal Automobile Mileage Voucher, DISB-33.  The form DISB-33 can be found on the Travel Forms page.  

To view the notice, please visit the IRS website.  For more information, please call the Disbursing Office at (808) 956-5535.

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Quarterly Interest Rate for Late Vendor Payments

Target Audience: Fiscal Administrators and Fiscal Support Staff

Pursuant to Section 103-10 of the Hawai`i Revised Statutes, the interest rate for obligations related to goods delivered or services performed remaining unpaid after 30 days is equal to the prime rate for each calendar quarter plus two percent. The interest rate is adjusted quarterly using the prime rate as posted in the Wall Street Journal on the first business day of the month preceding the calendar quarter. Please refer to the Comptroller Memo for the 1st quarter interest rate and calculation.

Should there be any questions regarding this change, please call the Disbursing Office at (808) 956-5535.

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