Policies & Procedures

University units utilizing the University of Hawaiʻi at Mānoa (UHM) Mail Services to process mail requiring postage shall be required to comply with new mail policies and procedures.

  • All University units requesting postage for USPS services are required to submit a pre-assigned barcode along with pieces.
  • Pre-assigned barcodes may be acquired via Campus Mailroom website only.
  • Units mailing more than a single piece of mail under the same mail code may submit their pieces of mail securely bundled with a mail barcode attached to the top piece.
  • Barcodes should be printed or a barcode label placed on the back flap of the envelope.
  • All pieces of mail not identified with a barcode will be returned to the mailing unit.
  • It shall be the responsibility of the unit to maintain a record and tracking of all barcodes assigned within the unit.

Access to Department Accounts

Please notify your unit’s Administrative Officer for authorization to access the following:

  • Viewing or modifying department account information
  • Obtaining barcodes
    • Once access is granted, follow the steps listed below for printable barcodes:
      • Click “Department Accounts” on the navigation bar
      • Login with a valid UH (@hawaii.edu) email address
      • All mail codes assigned to you will be shown. Click on the pdf icon on the far right.

Download our Department Barcode Request Form Here