Participation Verification

Students are expected to attend and participate in the courses for which they are registered. The University of Hawai’i is required, by federal regulation, to verify the participation of students in their classes. According to Executive Policy 7.209, students who fail to establish attendance by the late registration period will be administratively dropped from their class. Students may also be dropped from other classes that are dependent on the class where they failed to establish attendance (i.e. co-requisite or future class where the dropped class meets the prerequisite requirement).


Participation by Campus

SUMMER 2021: Processing will vary from campus to campus.

FALL 2021:

  • Students: For all classes, you will log into STAR to see if you have been marked as non-participating; an “X” grade will be assigned. In addition to classroom assignments and discussions, classes in the distance learning program 5-week modules (parts of term D51, D52 and D53) will also be using the Laulima Weekly Engagement feature as an option for you to demonstrate participation in your class.
  • Faculty: Your MyUH Final Grading roster shall be used for all classes to identify non-participation by assigning an “X” grade.

         MMyUH              L Laulima              O Other             (blank) – Campus is not participating

Hilo Manoa West O’ahu Outreach Hawai’i Honolulu Kapi’olani Kaua’i Leeward Maui Windward
SUMMER M M M M M  L M  L O M  L M L
FALL M M M M  L M  L M  L M  L M  L M  L M  L M L

Summer & Fall Important Dates

SUMMER 2021:  

5-week Distance Learning Modules (parts of term: D51 & D52)

Module Term Dates Students can Submit the Laulima Assignment Faculty Verify Participation
1 May 24 – June 25 May 24 – 25 May 26 – 31
2 July 6 – August 6 July 6 – 7  July 8 – 12

All Other Classes – Contact the campus where the class is being offered. 

 

FALL 2021: 

Semester-long classes (part of term: 1)

Term Dates Students must Demonstrate Participation Faculty Verify Participation
August 23 – December 17 August 23 – 31 September 1 – 7

5-week Distance Learning Modules (parts of term: D51, D52 and D53)

Module Term Dates Students can Submit the Laulima Assignment Faculty Verify Participation
1 August 23 – September 24  August 23 – 24  August 25 – 30
2 September 27 – October 29  September 27 – 28  September 29 – October 4
3 November 1 – December 10 November 1 – 2 November 3 – 8

All Other Classes – Contact the campus where the class is being offered. 

General Date Guidelines 

      • Dates that fall on a weekend or holiday will be moved to the next business day.
      • Select non-standard classes (i.e. unusually short or long) may not follow the dates below. 
Part of Term
(POT)
Students demonstrate participation Faculty verify participation
Semester-long Classes (1) 1st Day of Instruction through Deadline to Add Classes Day after the Deadline to Add Classes through Monday of the 3rd Week of Classes
All other Classes 1st Day of Instruction through Deadline to Add Classes
Day after the Deadline to Add Classes through Monday of the 2nd Week of Classes

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Student Tutorials

      • STAR – Identify classes where I have been marked as non-participating   (PDF)
      • Laulima – Submit the Week 1 Assignment   (PDF)
        • Contact your instructor to find out if they are using this optional Laulima feature.
      • Contact My Instructor

Faculty Tutorials & Overview

What do I need to do? 

Click on each step to display details.

number 1Access Your Final Grade Roster

During the certification period, log into MyUH and access your “Final Grading” roster. Select the correct term and class (CRN) to be certified.

Final Grading Screenshot

 

number 2Identify Non-Participating Students by Assigning the “X” grade

The “X” grade is used to identify non-participating students. To assign or remove an “X” grade, check or uncheck the NO SHOW box.

No Show Box Screenshot

 

number 3Certify the class

Certify that you have reviewed the roster and identified all non-participating students by clicking the SUBMIT button below the roster. If all registered students participated and no “X” grades are assigned, simply click on the SUBMIT button to certify the class.

SUBMIT button

Your certification date will be recorded in green in the status box above the roster.

Certified vs Not Certified Screenshot

 

Number 4Need to Make Changes?

You can add and remove “X” grades throughout the entire certification period by simply repeating steps 1, 2 and 3 above. Once the certification period has ended, you will no longer have access to the “X” grades nor the ability to certify the class using the MyUH Final Grading roster. At that point, please contact the registrars office at the campus where the class is offered.


Faculty Overview

MyUH Final Grade Roster

        • Participation Verification Steps  (PDF)
        • Participation Verification Steps with Laulima Engagement Feature (PDF)

Laulima   Laulima Image

Re-enrollment of Students

After the certification deadline, ​if a student has been dropped for non-attendance and is requesting reinstatement with your approval, please complete the process as indicated below for your campus. Deadlines are dependent on the “part of term” (POT) for the class.

Hawai’i Community College
      • If an error occurred, students will request reinstatement directly to the faculty, and if approved, the faculty member will remove the “X” grade in MyUH prior to the deadline. If faculty approval is given after the reporting deadline, the faculty member must complete the Hawaii Community College – Participation Verification Class Reinstatement Request Form. The form will then be routed to the Vice Chancellor for Academic Affairs for final approval. Once the final approval is received, the Registrar will complete the action of the student being reinstated. The faculty and student will receive notification of reinstatement.

 

Honolulu Community College
      • Form/Process will be posted soon
Kapi’olani Community College

Reinstatement deadline: September 14, 2021

 

Kaua’i Community College
      • Students will request reinstatement directly to the faculty and if approved, the faculty member must complete Kauai Community College-Participation Verification Class Reinstatement Request form. The form will then be routed to the Vice Chancellor for Academic Affairs then the Registrar for appropriate action. Once the form is processed, the faculty member and student will receive a notification of the reinstatement.

 

Leeward Community College
      • Students will request reinstatement directly to the faculty and if approved, the faculty member will remove the “X” grade in MyUH prior to the reporting deadline. If faculty approval is given after the reporting deadline, the faculty member must complete the Leeward CC Participation Verification Class Reinstatement Request form and submit to VCAA for approval. Once approved by VCAA, the form will route to the Registrar for appropriate action. The faculty member and student will receive a notification upon completion of the reinstatement.

 

UH Maui College

 

Windward Community College
      • Faculty who have reported a student as non-participating in error may request re-instatement of the student by using the Windward Community College – Participation Verification Class Reinstatement Request form. The request will route to the VCAA and VCSA for review. Faculty will receive a confirmation upon final approval.
      • If the reinstatement request deadline has passed. Please reach out to VCAA Charles Sasaki or VCSA Judy Oliveira for more information or assistance.

 

University of Hawai’i at Hilo
      •  SUMMER 2021

Our campus is only doing participation verification for students enrolled in courses which start on May 24, 2021 and ends on July 10, 2021 (10 week courses). Between June 1 – June 4 at noon, students must complete the Summer Participation Verification Exemption Request

Any student identified as non-participating will be administratively dropped by the Office of the Registrar after the reinstatement deadline.

Reinstatement Deadline: noon (HST) on June 4, 2021

      • FALL 2021

Courses starting on August 23, 2021 and ending on December 17, 2021: between September 8 – September 12 at noon, students must complete the Fall Participation Verification Exemption Request

Any student identified as non-participating will be administratively dropped by the Office of the Registrar after the reinstatement deadline.

Reinstatement Deadline: noon (HST) on September 12, 2021 

      • FALL 2021 PHARMACY

Pharmacy students should use the: Pharmacy Fall Participation Verification Exemption Request

Hilo Pharmacy Dates Chart

Dates in MS Excel format

 

University of Hawai’i at Mānoa
      • Prior to the faculty certification deadline, students may request reinstatement directly to the instructor and if approved, the instructor will remove the “X” grade in MyUH.  The Office of the Registrar will notify students identified as non-participating via email and will administratively drop non-participating students after the reinstatement deadline.  
         
        Students administratively dropped may petition to be reinstated by emailing the instructor.  The instructor will submit the Reinstatement Request Form to OVCAA for final approval.  If approved, the Office of the Registrar will reinstate the student.  The student and instructor will be informed of the final decision whether approved or denied.  

 

University of Hawai’i at Mānoa – Outreach College
      • Students will request reinstatement directly to the instructor. If approved prior to the faculty certification deadline, the instructor will remove the “X” grade in MyUH.
      • After the certification deadline, Outreach College Student Services will administratively drop students identified as non-participating and notify students via UH email. If instructor approval is given after the deadline, the student will contact their Student Academic Services Advising Office to petition for reinstatement. Approved requests will be routed to Outreach College Student Services for course reinstatement.

 

University of Hawai’i – West O’ahu

 

Questions? Contact the Office of the Vice Chancellor for Academic Affairs at the campus where your class is offered.

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Frequently Asked Questions

1. What is the definition of “participation”?

Participation verification is the term used to document when a student is present at an academically related activity in a course by the late registration deadline.

  • Presence includes, but is not limited to:
    1. Physically attending a class where there is an opportunity for direct interaction between the instructor and students;
    2. Submitting an academic assignment;
    3. Taking an exam, an interactive tutorial, or computer-assisted instruction;
    4. Attending a study group that is assigned by the institution;
    5. Participating in an online discussion about academic matters; and
    6. Initiating contact with a faculty member to ask a question about the academic subject studied in the course; and
  • Presence does not include activities where a student may be present, but not academically engaged, such as—
    1. Living in institutional housing;
    2. Participating in the institution’s meal plan;
    3. Logging into an online class without active participation;
2. Why is this required?
  • Campuses are required by federal regulations to verify the participation of students in their classes.
3. Why aren’t all my classes using the same process to verify participation?
  • For summer 2021, each campus determines the process that best meets their campus community’s needs. Effective fall 2021, all campuses will be using the same process that allows students to view in STAR any classes where they have been marked as non-participating. 
4. What if I am unable to “participate” within the required time period but want to remain registered in the class?
  • If you know beforehand that you are unable to participate in first few days of class, it is your responsibility to contact the instructor directly.
5. What should I do if my faculty marked me as non-participating but I did attend class?
  • If you attended class and were marked as non-participating and/or have been disenrolled from the class, please contact the instructor immediately. 
6. What happens next if I was disenrolled from my class?
  • If you were disenrolled for non-participation, the class will not appear on your transcript and applicable tuition and fees paid will be refunded. 
7. How are the following affected if I am disenrolled from one or all of my classes: Financial Aid, Veteran’s Benefits, Student Visa, and Athletics?
  • Contact the appropriate office to determine the impact on your eligibility.