Access Your Final Grade Roster

During the certification period, log into MyUH and access your “Final Grading” roster. Select the correct term and class (CRN) to be certified.

Identify Non-Participating Students by Assigning the “X” grade

The “X” grade is used to identify non-participating students. To assign or remove an “X” grade, check or uncheck the NO SHOW box.

Certify the class

Certify that you have reviewed the roster and identified all non-participating students by clicking the SUBMIT button below the roster. If all registered students participated and no “X” grades are assigned, simply click on the SUBMIT button to certify the class.

Your certification date will be recorded in green in the status box above the roster.

Need to Make Changes?

You can add and remove “X” grades throughout the entire certification period by simply repeating steps 1, 2 and 3 above. Once the certification period has ended, you will no longer have access to the “X” grades nor the ability to certify the class using the MyUH Final Grading roster. At that point, please contact the registrars office at the campus where the class is offered.

• • • If an error occurred, students will request reinstatement directly to the faculty, and if approved, the faculty member will remove the “X” grade in MyUH prior to the deadline. If faculty approval is given after the reporting deadline, the faculty member must complete the Hawaii Community College – Participation Verification Class Reinstatement Request Form. The form will then be routed to the Vice Chancellor for Academic Affairs for final approval. Once the final approval is received, the Registrar will complete the action of the student being reinstated. The faculty and student will receive notification of reinstatement.

• • • Form/Process will be posted soon
      

• • • Students will request reinstatement directly to the faculty and if approved, the faculty member must complete the Kapi’olani Community College – Participation Verification Class Reinstatement Request form. The form will then be routed to the Interim Vice Chancellor for Academic Affairs then the Registrar for appropriate action. Once the form is processed, the faculty member and student will receive a notification of the reinstatement.
      

Reinstatement deadline: September 14, 2021

• • • Students will request reinstatement directly to the faculty and if approved, the faculty member must complete Kauai Community College-Participation Verification Class Reinstatement Request form. The form will then be routed to the Vice Chancellor for Academic Affairs then the Registrar for appropriate action. Once the form is processed, the faculty member and student will receive a notification of the reinstatement.

• • • Students will request reinstatement directly to the faculty and if approved, the faculty member will remove the “X” grade in MyUH prior to the reporting deadline. If faculty approval is given after the reporting deadline, the faculty member must complete the Leeward CC Participation Verification Class Reinstatement Request form and submit to VCAA for approval. Once approved by VCAA, the form will route to the Registrar for appropriate action. The faculty member and student will receive a notification upon completion of the reinstatement.

• • • Students will request reinstatement directly to the faculty and if approved, the faculty member will remove the “X” grade in myUH prior to the reporting deadline. If faculty approval is given after the reporting deadline, the faculty member must complete the Maui College – Participation Verification Class Reinstatement Request form and submit to VCAA for approval. Once approved by VCAA, the form will route to the Registrar for appropriate action. The faculty member and student will receive a notification upon completion of the reinstatement. 
      • Summer Reinstatement deadlines
      • Fall Reinstatement deadline

• • • Faculty who have reported a student as non-participating in error may request re-instatement of the student by using the Windward Community College – Participation Verification Class Reinstatement Request form. The request will route to the VCAA and VCSA for review. Faculty will receive a confirmation upon final approval.
    • If the reinstatement request deadline has passed. Please reach out to VCAA Charles Sasaki or VCSA Judy Oliveira for more information or assistance.

• • •  SUMMER 2021

Our campus is only doing participation verification for students enrolled in courses which start on May 24, 2021 and ends on July 10, 2021 (10 week courses). Between June 1 – June 4 at noon, students must complete the Summer Participation Verification Exemption Request

Any student identified as non-participating will be administratively dropped by the Office of the Registrar after the reinstatement deadline.

Reinstatement Deadline: noon (HST) on June 4, 2021

• • • FALL 2021

Courses starting on August 23, 2021 and ending on December 17, 2021: between September 8 – September 12 at noon, students must complete the Fall Participation Verification Exemption Request

Any student identified as non-participating will be administratively dropped by the Office of the Registrar after the reinstatement deadline.

Reinstatement Deadline: noon (HST) on September 12, 2021 

• • • FALL 2021 PHARMACY

Pharmacy students should use the: Pharmacy Fall Participation Verification Exemption Request

Dates in MS Excel format

• • • Prior to the faculty certification deadline, students may request reinstatement directly to the instructor and if approved, the instructor will remove the “X” grade in MyUH.  The Office of the Registrar will notify students identified as non-participating via email and will administratively drop non-participating students after the reinstatement deadline.  
       
      Students administratively dropped may petition to be reinstated by emailing the instructor.  The instructor will submit the Reinstatement Request Form to OVCAA for final approval.  If approved, the Office of the Registrar will reinstate the student.  The student and instructor will be informed of the final decision whether approved or denied.  

• • • Students will request reinstatement directly to the instructor. If approved prior to the faculty certification deadline, the instructor will remove the “X” grade in MyUH.
    • After the certification deadline, Outreach College Student Services will administratively drop students identified as non-participating and notify students via UH email. If instructor approval is given after the deadline, the student will contact their Student Academic Services Advising Office to petition for reinstatement. Approved requests will be routed to Outreach College Student Services for course reinstatement.

• • • Students will request reinstatement directly to the faculty and if approved, the faculty member must complete the UH West O’ahu – Participation Verification Class Reinstatement Request form which will route to the Registrar for appropriate action. The faculty member, student and VCAA will receive a notification upon completion of the reinstatement.
      • Summer Reinstatement deadlines
      • Fall Reinstatement deadlines

Participation verification is the term used to document when a student is present at an academically related activity in a course by the late registration deadline.

• Presence includes, but is not limited to:
  1. Physically attending a class where there is an opportunity for direct interaction between the instructor and students;
  2. Submitting an academic assignment;
  3. Taking an exam, an interactive tutorial, or computer-assisted instruction;
  4. Attending a study group that is assigned by the institution;
  5. Participating in an online discussion about academic matters; and
  6. Initiating contact with a faculty member to ask a question about the academic subject studied in the course; and
• Presence does not include activities where a student may be present, but not academically engaged, such as—
  1. Living in institutional housing;
  2. Participating in the institution’s meal plan;
  3. Logging into an online class without active participation;

• Campuses are required by federal regulations to verify the participation of students in their classes.

• For summer 2021, each campus determines the process that best meets their campus community’s needs. Effective fall 2021, all campuses will be using the same process that allows students to view in STAR any classes where they have been marked as non-participating. 

• If you know beforehand that you are unable to participate in first few days of class, it is your responsibility to contact the instructor directly.

• If you attended class and were marked as non-participating and/or have been disenrolled from the class, please contact the instructor immediately. 

• If you were disenrolled for non-participation, the class will not appear on your transcript and applicable tuition and fees paid will be refunded. 

• Contact the appropriate office to determine the impact on your eligibility.