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Participation Verification

Students are expected to attend and participate in the courses for which they are registered. The University of Hawai’i is required, by federal regulation, to verify the participation of students in their classes. According to Executive Policy 7.209, students who fail to establish attendance by the late registration period will be administratively dropped from their class. Students may also be dropped from other classes that are dependent on the class where they failed to establish attendance (i.e. co-requisite or future class where the dropped class meets the prerequisite requirement).


Participation by Campus

Different processes are being used within the University of Hawai’i system to verify student participation. To find out which process your class is using, click on the campus offering the class below.  (POT = Part of Term)

Hawai’i Community College
    • MyUH for semester-long classes (POT 1)
    • MyUH + Laulima for all classes in the distance learning program, 5-week modules (POTs D51, D52, D53)
Honolulu Community College
    • MySuccess (Starfish) for semester-long classes (POT 1) and all classes in the distance learning program, 5-week modules (POTs D51, D52, D53)
Kapi’olani Community College
    • MyUH for semester-long classes (POT 1)
    • MyUH + Laulima for all classes in the distance learning program, 5-week modules (POTs D51, D52, D53)
Kaua’i Community College
    • MySuccess (Starfish) for semester-long classes (POT 1) and all classes in the distance learning program, 5-week modules (POTs D51, D52, D53)
Leeward Community College
    • MyUH for semester-long classes (POT 1)
    • MyUH + Laulima for all classes in the distance learning program, 5-week modules (POTs D51, D52, D53)
UH Maui College
    • MyUH + Laulima for all classes in the distance learning program, 5-week modules (POTs D51, D52, D53)
    • MyUH for all other classes
Windward Community College
    • MyUH for semester-long classes (POT 1)
    • MyUH + Laulima for all classes in the distance learning program, 5-week modules (POTs D51, D52, D53)
University of Hawai’i at Hilo
    • MyUH
University of Hawai’i at Mānoa
    • MyUH
University of Hawai’i at Mānoa – Outreach College
    • MyUH for all semester-long classes that run from 1/11/21 – 5/14/21
    • MyUH + Laulima for all classes in the distance learning program, 5-week modules (POTs D51, D52, D53)
University of Hawai’i – West O’ahu
    • MyUH for all classes

Spring 2021 Important Dates

  • Honolulu Community College and Kaua’i Community College classes will be using Starfish so the following dates may not apply. 
  • The following charts apply to classes offered at all other campuses.

Semester-long classes (POT 1)

Term Dates Students must Demonstrate Participation Faculty Verify Participation
January 11 – May 14 January 11 – 19 January 20 – 25

5-week Distance Learning Modules (POTs D51, D52 and D53)

Module Term Dates Students can Submit the Laulima Assignment Faculty Verify Participation
1 January 11 – February 12 January 11 – 13 January 14 – 19
2 February 16 – March 25 February 16 – 18 February 19 – 22
3 March 29 – April 30 March 29 – 31 April 1 – 5

All Other Classes – Contact the campus where the class is being offered. 

General Date Guidelines 

  • Dates that fall on a weekend or holiday will be moved to the next business day.
  • Select non-standard classes (i.e. unusually short or long) may not follow the dates below.
Part of Term
(POT)
Students demonstrate participation Faculty verify participation
Semester-long Classes (1) 1st Day of Instruction through Deadline to Add Classes Day after the Deadline to Add Classes through Monday of the 3rd Week of Classes
Distance Learning Program 5-week Modules (D51, D52, D53) (Via the Laulima Weekly Assignment Tool)
1st Day of Instruction through Day after the Deadline to Add Classes
Day after the “X” Grades Load through Monday of the 2nd Week of Classes
All other Classes 1st Day of Instruction through Deadline to Add Classes
Day after the Deadline to Add Classes through Monday of the 2nd Week of Classes

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Student Tutorials

    • MyUH – Identify classes where I have been marked as non-participating   (PDF)
    • Laulima – Submit the Week 1 Assignment   (PDF)
      • Contact your instructor to find out if they are using this optional Laulima feature.
    • Contact My Instructor

Faculty Tutorials & Overview

Faculty Overview

MyUH Final Grade Roster

        • Participation Verification Steps  (PDF)
        • Participation Verification Steps with Laulima Engagement Feature (PDF)

Laulima   Laulima Image

MySuccess (Starfish)   Starfish image

      • Participation Verification Steps  (PDF)  (Video)

Re-enrollment of Students

After the certification deadline, ​if a student has been dropped for non-attendance and is requesting reinstatement with your approval, please complete the process as indicated below for your campus.

Hawai’i Community College
          • Form/Process will be posted soon
Honolulu Community College
      • Form/Process will be posted soon
Kapi’olani Community College
      • Form/Process will be posted soon
Kaua’i Community College
      • Form/Process will be posted soon
Leeward Community College
      • Form/Process will be posted soon
UH Maui College

Reinstatement deadline: February 3, 2021

 

Windward Community College
      • Form/Process will be posted soon
University of Hawai’i at Hilo
      • Form/Process will be posted soon
University of Hawai’i at Mānoa
      • Students will request reinstatement directly to the faculty and if approved, the faculty member will remove the “X” grade in myUH prior to the January 25th deadline. After this date faculty must email the university registrar at pxiong@hawaii.edu to remove the “X” grade. Non-participating students will be notified by the Office of the Registrar and any identified non-participating students not reinstated will be administratively dropped by the Office of the Registrar after the reinstatement deadline.

Reinstatement deadline: February 3, 2021

 

University of Hawai’i at Mānoa – Outreach College
      • Form/Process will be posted soon
University of Hawai’i – West O’ahu
      • Students will request reinstatement directly to the faculty and if approved, the faculty member is agreeing that the student should be reinstated. Faculty approval or denial requires VCAA to sign off. Appeal for reinstatement is sent to the Registrar by faculty.

Reinstatement deadline: February 3, 2021

 

Questions?  Contact the Office of the Vice Chancellor for Academic Affairs at the campus where your class is offered.

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Frequently Asked Questions

1. What is the definition of “participation”?

Participation verification is the term used to document when a student is present at an academically related activity in a course by the late registration deadline.

  • Presence includes, but is not limited to:
    1. Physically attending a class where there is an opportunity for direct interaction between the instructor and students;
    2. Submitting an academic assignment;
    3. Taking an exam, an interactive tutorial, or computer-assisted instruction;
    4. Attending a study group that is assigned by the institution;
    5. Participating in an online discussion about academic matters; and
    6. Initiating contact with a faculty member to ask a question about the academic subject studied in the course; and
  • Presence does not include activities where a student may be present, but not academically engaged, such as—
    1. Living in institutional housing;
    2. Participating in the institution’s meal plan;
    3. Logging into an online class without active participation;
2. Why is this required?
  • Campuses are required by federal regulations to verify the participation of students in their classes.
3. Why aren’t all my classes using the same process to verify participation?
  • Spring 2021 marks the initial system-wide implementation of the policy. Each campus determines the process that best meets their campus community’s needs.   
4. What if I am unable to “participate” within the required time period but want to remain registered in the class?
  • If you know beforehand that you are unable to participate in first few days of class, it is your responsibility to contact the instructor directly.
5. What should I do if my faculty marked me as non-participating but I did attend class?
  • If you attended class and were marked as non-participating and/or have been disenrolled from the class, please contact the instructor immediately. 
6. What happens next if I was disenrolled from my class?
  • If you were disenrolled for non-participation, the class will not appear on your transcript and applicable tuition and fees paid will be refunded. 
7. How are the following affected if I am disenrolled from one or all of my classes: Financial Aid, Veteran’s Benefits, Student Visa, and Athletics?
  • Contact the appropriate office to determine the impact on your eligibility.