Executive Policy 7.203 Executive Policy 7.203

Procedures for Setting Student Housing Rates

Executive Policy Chapter 7, Student Affairs
Executive Policy EP 7.203, Procedures for Setting Student Housing Rates
Effective Date:  January 2018
Prior Dates Amended:  None
Responsible Office:  Office of the Vice President for Academic Planning and Policy
Governing Board of Regents Policy RP 7.205, Student Housing
Review Date:  January 2021

To implement Board of Regents policy, RP 7.205, relating to student housing rate-setting procedures at the University of Hawai‘i.

No policy specific or unique definitions apply.

1. In accordance with RP 7.205, the President delegates to the chancellors of the respective campuses the authority to establish student housing room rates, as well as meal plan rates, using the process set forth below.
   
   
2. The procedures shall ensure that:
   
   
   1. Students and others are provided with timely notice, distribution, and explanation of student housing rate proposals, and
      
      
   2. Students and others have the opportunity to provide input on University of Hawai'i student housing rate proposals.
   
   
   
3. Student Housing Rate – Setting Procedure
   
       In accordance with the policy requirements summarized above, University procedures for setting housing rates, including meal plan rates, are as follows.
   
   
   1. Consistent with Board of Regents policy, the campus administration develops proposed student housing rate and meal plan schedules (collectively referred to hereafter as the rate proposal).  In determining the specific student housing rate and meal plan schedules, the campus administration shall use its best efforts to ensure that the student housing room and meal plan rates are fair and equitable with respect to the level and quality of services provided to those upon whom the rates are imposed, while ensuring sufficient funds and resources are available to fulfill such services and meet any unusual or unforeseen costs. 
       
      
   2. The rate proposal shall be distributed in written format at least 15 working days in advance of the open public meetings called for below.  Distribution of the rate proposal shall be made to the president and vice president for budget and finance/CFO, student housing residents and student government leaders electronically and through postings in common areas.  The published rate proposal shall include a request for written comments, which are to be submitted to the respective campus student housing office no later than 15 working days from the date of the public meeting.
      
      
   3. The campus administration shall be available to respond to students and others on the rate proposal.
      
      
   4. The campus administration shall conduct at least two open public meetings on the rate proposal.  Public meetings are announced at least 15 days in advance.  Meeting notices are disseminated via campus newspapers or other appropriate means, and should be provided together with the publication of the rate proposals as set forth in section C.2. above.  These public meetings shall take place on the campus impacted and be scheduled outside of vacation days and final exam week.  They are held for the purpose of:
      
      
      1. Explaining the rate proposal to affected students (electronic media may be used to assist with this process); and
         
         
      2. Affording affected students and other interested parties the opportunity to provide input on the rate proposal.  Members of the campus administration shall be present to respond to questions and receive input.
      
      
      
   5. The campus vice chancellor for student affairs reviews comments and testimony received on the rate proposal, provides the vice chancellor for administration and chancellor with a summary of the feedback collected at the open public meetings, and recommends any revisions to the rate proposal as appropriate.
      
      
   6. A final rate proposal should be presented to the campus chancellor for approval no later than thirty (30) days before the end of the semester preceding the semester in which the proposed rates would apply.  The chancellor may approve the proposal, modify it, or reject it. 
      
      
   7. Posting of approved new rates on the appropriate student housing websites should occur no later than the last day of the semester preceding the semester in which the approved rate applies, and optimally by March 1 for Fall semester increases.  The President and the Board of Regents’ Office shall be notified in writing of any approved new rates.

In accordance with RP 7.205, the President delegates to the chancellors of the respective campuses the authority to establish student housing room rates, as well as meal plan rates, using the process set forth herein.

Office of the Vice President for Academic Planning and Policy
Telephone: 956-6897
Email: ovpaa@hawaii.edu

No References

No Exhibits and Appendices found

    President