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Board of Regents Policy 7.210 Board of Regents Policy 7.210



Title

Electronic Channels for Communicating with Students

Header

Regents Policy Chapter 7, Student Affairs
Regents Policy RP 7.210, Electronic Channels for Communicating with Students
Effective Date:  Dec. 15, 2005
Prior Dates Amended:  Oct. 31, 2014 (recodified)
Review Date:  August 2018

I. Purpose

To set forth policy regarding electronic channels for communicating with students.

II. Definitions

No policy specific or unique definitions apply.

III. Board of Regents Policy

    A. The university shall provide students with cost-efficient electronic dissemination of information that is timely, accurate and appropriate. The information shall be consistent with the university’s educational mission of teaching/learning, research and service; applicable statutes, standards, and regulations of the university’s use and management of information technology resources; and with related federal and state regulations, including those governing the individual privacy of students.

        1. Implementation

            a. The president or the president’s designee(s) shall be responsible for the implementation of this policy.

            b. The president or the president’s designees(s) shall develop and disseminate the necessary procedures and guidelines to implement the program.

        2. The UH username shall be the official email address for email communications with students within the university system and for notifications such as legal action, financial notice, health and safety action, and academic action.

        3. Access

            a. The university shall be responsible for ensuring that information provided through mass electronic communication channels is accessible.

            b. Contact information for the disability services offices shall be readily available to all students so that students with disabilities may request accommodations, including receiving the information in an alternate form.

            c. Students shall be responsible for staying current with university communications through regular access to the university’s electronic communication channels.

        4. Privacy/Confidentiality

            a. Students shall be responsible for protecting their own privacy.

            b. Sensitive and confidential information shall be accurate and consistent with appropriate rules and laws governing the individual privacy of students and other individuals.

            c. Confidentiality regarding student records is protected under the Family Rights and Privacy Act of 1974 (FERPA) and as such all email shall be consistent with FERPA, Hawai‘i Administrative Rules, and related university policies.

IV. Delegation of Authority

The president or the president’s designee(s) shall be responsible for the implementation of this policy. See RP 7.210(A)(1)(a).

The president or the president’s designee(s) shall develop and disseminate the necessary procedures and guidelines to implement the program. See RP 7.210(A)(1)(b).

V. Contact Information

Office of the Board of Regents, 956-8213, bor@hawaii.edu

VI. References


VII. Exhibits and Appendices

No Exhibits and Appendices found

Approved

    approved as to Form:    
    Cynthia Quinn    
    October 31, 2014    
    Date    
    Executive Administrator and Secretary of the Board of Regents

Topics

No Topics found.


Attachments

None