-
UH System Policies and Procedures
- Board of Regents Policies
- Executive Policies
-
Administrative Procedures
-
+
1. General Provisions
-
+
2. Administration
-
+
3. Organization
-
+
4. Planning
-
+
5. Academic Affairs
-
+
6. Tuition, Financial Assistance, and Fees
-
+
7. Student Affairs
-
-
8. Business and Finance
- 025. Fiscal Responsibilities within the University
- 026. Appointment of Fiscal Administrators and Assistant Fiscal Administrators
- 200. Overview
- 215. Definitions
- 220. General Principles
- 225. Limitations in Purchasing
- 230. Contracting for Services
- 235. Competitive Sealed Bidding
- 240. Competitive Sealed Proposals
- 245. Professional Services Procurement
- 250. Small Purchase – Goods and Services
- 255. Sole Source Procurement
- 260. Emergency Procurement
- 265. Specialized Purchasing
- 266. Purchasing Cards
- 270. Types of Contracts
- 275. Contract Formation and Administration
- 281. Construction and Professional Services in Support of Construction
- 285. Cost or Price Reasonableness
- 290. Requirements of Federally Funded Purchases
- 300. Interests in Real Property
- 305. Use of Non-University Space and Facilities
- 350. Concessions
- 375. Fund Raising by a Recognized University Affiliated Volunteer Group or Non-Profit Organization
- 400. Risk Management Guidelines and Procedures
- 509. Property and Equipment Overview
- 510. Loaned Property, Personally Owned Property, and Collections
- 512. Identification of Property
- 516. Property and Equipment Valuation (formerly Valuation of University Equipment)
- 521. Property and Equipment Acquisition
- 523. Receiving Property and Equipment
- 524. Property and Equipment Maintenance
- 530. Property and Equipment Storage and Movement
- 536. Subcontract Control of Government Property
- 539. Property and Equipment Record Maintenance
- 540. Physical Inventory
- 541. Property and Equipment Management Reports
- 542. Property and Equipment Utilization
- 543. Property and Equipment Transfer and Retirement
- 550. Capitalization
- 555. Impairment of Capital Assets and Retirement of Real Property
- 560. Post-Issuance Tax Compliance Procedures for Tax-Exempt and Build America Bonds
- 561. Tax Treatment of Non-Service Financial Assistance for Individuals
- 571. Administrative Procedure AP 8.571, University of Hawai‘i at Mānoa Athletics Ticket Sales for Events that are not University of Hawai‘i Athletic Competitions and that Involve Payments to Non- University of Hawai‘i Entities
- 602. General Ledger
- 611. Account Code
- 612. Establishment and Maintenance of Account Codes
- 615. Object Codes
- 617. Revenue and Higher Education Function Codes
- 619. Fund Groups
- 620. Gifts
- 621. Delinquent Financial Obligation Tax Setoff Hearings
- 622. University Endowments
- 635. Accounting For Leases
- 636. Supply Inventory
- 641. Journal Entries
- 650. Continuation and General Clearing Accounts
- 651. Non-Student Accounts Receivable and Delinquent Financial Obligations
- 671. Year-End Accounting Data
- 685. Cancellation or Replacement of University of Hawaii General Account Checks
- 686. Terminal Vacation Payout
- 701. Receipting and Depositing of Funds Received by the University
- 702. Establishment of Electronic Funds Transfer and Receipt of Funds
- 710. Credit Card Administration
- 731. Student Accounts Receivable and Delinquent Financial Obligations
- 740. Dishonored Checks
- 750. Establishment and Maintenance of Change Funds
- 760. IRS Compliance for Reporting Cash Payments Over $10,000
- 770. Student Refunds
- 802. Requirement of Direct Deposit and/or ACH
- 806. Roles and Responsibilities for Payment Transaction Processing
- 808. Bank Wire Transfer
- 851. Employee Out-of-State and Intra-State Travel
- 852. Personal Automobile Mileage Voucher
- 853. Mobile Devices and Related Communications Services Program
- 863. Relocation Allowances
- 867. Information Reporting on 1099-MISC, 1099-NEC and Backup Withholding on Payments
- 868. Reporting and Withholding on Payments to Nonresident Aliens and Foreign Corporations
- 870. Pay Types and Pay Days
- 871. Distribution on Security of Paychecks
- 873. Payroll Processing Cycle Deadlines
- 876. Overtime Authorization and Compensation
- 877. Salary and Wage Overpayment Recovery
- 879. Post Death Payments
- 926. Administrative Procedure, AP 8.926 Administrative and Financial Management Requirements for Extramurally Financed Research and Training Programs/Activities of the University of Hawai`i (UH
- 927. Administrative Procedure, AP 8.927 Facilities & Administrative Cost Charges in Contracts and Grants
- 951. Accounting for Federally Matching Equipment Grants
-
+
9. Personnel
-
+
10. Land and Physical Facilities
-
+
11. Miscellaneous
-
+
12. Research
- Abolished Procedures (Post Oct. 2014)
- Archived AP
-
+
-
UH‐Related Laws and Rules
- Hawaiʻi Revised Statutes (HRS) 304A
- Hawaiʻi Administrative Rules (HAR) Title 20
Administrative Procedure 8.290 Administrative Procedure 8.290Title
Requirements of Federally Funded Purchases
Header
Administrative Procedure Chapter 8, Business and Finance
Administrative Procedure AP8.290, Requirements of Federally Funded Purchases Effective Date: July 2019 Prior Dates Amended: September 2009 Review Date: July 2022 I. Purpose
This procedure recognizes Board of Regents Policy (“RP”) 12.207
This procedure redirects the policy and procedure for federally funded purchases to Regents Policy (RP) 12.207 and Administrative Procedure (AP) 12.203, which identifies the Office of Research Services (ORS) and the Research Corporation of the University of Hawaii (RCUH) as providing fiscal and administrative services, including but not limited to, the procurement of goods, services, and construction, for extramurally sponsored research and training projects, including those sponsored by federal contracts and grants. II. Definitions
Extramural contracts and grants refer to external sponsorship of research, training, or other activities such as a federally funded grant or contract.
III. Administrative Procedure
IV. Delegation of Authority
In accordance with Executive Policy 12.102, the Vice President for Research and Innovation or authorized designee(s) are delegated authority to sign and execute all systemwide extramural contract and grants (research and training), agreements and contract assignments and releases under $5,000,000. Finalized contract/grant documents, contract assignments and releases shall be reviewed by the Office of Research Services as provided in applicable university policies and instructions.
V. Contact Information
Office of Procurement Management, Tel. No. (808) 956-8687
VI. References
Link to Administrative Procedures (superseded) in old format: https://www.hawaii.edu/policy/archives/apm/
VII. Exhibits and Appendices
No Exhibits and Appendices attached
Approved Signed Jan Gouveia July 26, 2019 Date TopicsNo Topics found.AttachmentsNone |