UH System Policies and Procedures
- Board of Regents Policies
- + 1. General Provisions
- + 2. Administration
- + 3. Organization
- + 4. Planning
- + 5. Academic Affairs
- + 6. Tuition, Financial Assistance, and Fees
7. Student Affairs
- 101. Delegation of Authority
- 102. Delegation of Authority to Negotiate and Establish Housing Rate for Conference
- 201. National Student Exchange Program
- 202. Clinical Health and Mental Health Services
- 203. Procedures for Setting Student Housing Rates
- 205. Systemwide Student Disciplinary Sanctions
- 206. Procedure for Concurrent Registration
- 207. Systemwide Student Association
- 208. Systemwide Student Conduct Code
- 301. International Student Health Insurance
- 302. Preferred Name
- + 8. Business and Finance
- + 9. Personnel
- + 10. Land and Physical Facilities
- + 11. Miscellaneous
- + 12. Research
- Abolished Policies (Post Oct. 2014)
- Archived EP
- Administrative Procedures
UH‐Related Laws and Rules
- Hawaiʻi Revised Statutes (HRS) 304A
- Hawaiʻi Administrative Rules (HAR) Title 20
Executive Policy 7.208 Executive Policy 7.208
Systemwide Student Conduct Code
Executive Policy Chapter 7, Student Affairs
Executive Policy EP 7.208 Systemwide Student Conduct Code
Effective Date: October 2014
Prior Dates Amended: July 2009
Responsible Office: Office of the Vice President for Academic Affairs
Governing Board of Regents Policy RP 1.204, Rights and Responsibilities of the University of Hawai‘i Community
Review Date: August 2018
To establish the policy and guidelines relating to the systemwide student conduct code.
A. Accused Student refers to any student accused of violating this Student Conduct Code.
B. Appellate Board - means any person or persons authorized by the Senior Student Affairs Officer to consider an appeal from a Student Conduct Board’s determination as to whether a student has violated the Student Conduct Code or from the sanctions imposed by the Student Conduct Administrator.
C. Cheating is an act of academic dishonesty and includes, but is not limited to: (1) use of any unauthorized assistance in taking quizzes, tests, or examinations; (2) use of sources beyond those authorized by the instructor in writing papers, preparing reports, solving problems, or carrying out other assignments; (3) the acquisition, without permission, of tests or other academic material belonging to a member of the UH faculty, staff or student; and (4) engaging in any behavior specifically prohibited by a faculty member in the course syllabus or class discussion.
D. Complainant refers to any person who submits a charge alleging that a student violated this Student Conduct Code. When a student believes that s/he has been a victim of another student’s misconduct, the student who believes s/he has been a victim will have the same rights under this Student Conduct Code as are provided to the Complainant, even if another member of the UH community submitted the charge.
E. Faculty member - means any person hired by the UH to conduct classroom or teaching activities or who is otherwise considered by the UH to be a member of its faculty.
F. Hazing is defined as an act which endangers the mental or physical health or safety of a student, or which destroys or removes public or private property, for the purpose of initiation, admission into, affiliation with, or as a condition for the continued membership in, a group or organization. The express or implied consent of the victim will not be a defense. Apathy or acquiescence in the presence of hazing is not a neutral act; both are violations of this rule
G. Plagiarism is also an act of academic dishonesty and includes, but is not limited to, the use, by paraphrase or direct quotation, of the published or unpublished work of another person without full and clear acknowledgement. It also includes the unacknowledged use of materials prepared by another person or agency engaged in the selling of term papers or other academic materials.
H. Policy - means the written regulations of the UH as found in, but not limited to, its Policies and Bylaws of the Board of Regents, its Administrative Procedures, the Student Conduct Code, any residence hall handbooks, the UH web page and computer use policy, and school catalogs.
I. Registered Independent Organization (RIO) - means any group of persons who have complied with the formal requirements for UH registration.
J. Senior Student Affairs Officer - means the campus administrator (i.e., dean or vice chancellor or designee) who is in charge of the division of student affairs, and generally charged by the campus Chancellor to be responsible for the administration of the Student Conduct Code.
K. Student - includes all persons taking courses at the UH, either full-time or part-time, pursuing undergraduate or graduate studies. Persons who withdraw after allegedly violating the Student Conduct Code, who are not officially enrolled for a particular term but who have a continuing relationship with the UH or who have been notified of their acceptance for admission are considered students, as are persons who are living in UH residence halls, although not enrolled in the UH.
L. Student Conduct Administrator means a UH official authorized on a case-by-case basis by the Senior Student Affairs Officer to impose sanctions upon any student(s) found to have violated the Student Conduct Code. The Senior Student Affairs Officer may authorize a Student Conduct Administrator to serve simultaneously as a Student Conduct Administrator and the sole member or one of the members of the Student Conduct Board. The Senior Student Affairs Officer may authorize the same Student Conduct Administrator to impose sanctions in all cases.
M. Student Conduct Board - means any person or persons authorized by the Senior Student Affairs Officer to determine whether a student has violated the Student Conduct Code and to recommend sanctions that may be imposed when a rules violation has been committed.
N. UH - encompasses any campus or site within the University of Hawaii system.
O. UH community member - includes any person who is a student, faculty member, UH official or any other person employed by the UH. A person’s status in a particular situation shall be determined by the Senior Student Affairs Officer.
P. UH official - includes any person employed by the UH, performing assigned administrative or professional responsibilities.
Q. UH premises - include all land, buildings, facilities, and other property in the possession of or owned, used, or controlled by the UH (including adjacent streets and sidewalks).
R. .The term "shall" is used in the imperative sense.
S. The term "may" is used in the permissive sense.
III. Executive Policy
1. The purposes of the University of Hawaii are to give thorough instruction, conduct research and disseminate knowledge in and of branches of advanced learning as prescribed by its Board of Regents. The University is committed to ensuring a safe, civil, learning and working environment in which the dignity of every individual is respected. All members of the University community-students, faculty and staff - share responsibility for its growth and continued welfare.
2. Choosing to join the University community obligates each student to abide by this code of conduct. By enrolling in the University, students accept the responsibility to become fully acquainted with the University’s regulations and to comply with the University’s authority. The University expects students to maintain standards of personal integrity that are in harmony with the educational goals of the institution; to respect the rights, privileges, and property of others; and to observe national, state, and local laws and University regulations.
3. The University views the disciplinary process as a learning experience which aims to promote growth and understanding of one’s responsibilities and privileges within the University environment. To this end, the disciplinary process attempts to balance an understanding and knowledge of students and their needs with the needs of the academic community. Pursuit of a college education provides an opportunity for exploration of new ideas, experimentation, self-examination, formation of new relationships, and development of ideals and direction. However, the University does not absolve students from accepting responsibility for their behavior in their pursuit of a college education. Rather, it reaffirms the principle of student freedom that is coupled with an acceptance of responsibility for one’s actions and the consequences of such actions.
B. Student Conduct Code Authority
1. This Student Conduct Code applies at all locations of the UH, including any affiliated residence hall.
2. The Student Conduct Administrator shall determine the composition of Student Conduct Boards and Appellate Boards and determine which Student Conduct Board, Student Conduct Administrator and Appellate Board shall be authorized to hear each matter.
3. The Senior Student Affairs Officer shall develop policies for the administration of the student conduct system and procedural rules for the conduct of Student Conduct Board Hearings that are not inconsistent with provisions of the Student Conduct Code.
4. Decisions made by a Student Conduct Board and/or Student Conduct Administrator shall be final, pending the appeal process.
5. At the Student Conduct Board Hearing and for purposes of any appeal, the technical rules of evidence applicable to civil and criminal cases shall not apply.
C. Proscribed Conduct
1. Jurisdiction of the UH Student Conduct Code
The UH Student Conduct Code shall apply to conduct that occurs on UH premises, at UH sponsored activities, in distance/on-line courses and events, and to off-campus conduct that affects the UH Community and/or the pursuit of its objectives. Each student shall be responsible for his/her conduct from the time of application for admission through the actual awarding of a degree. Conduct that occurs before classes begin or after classes end, as well as during the academic year and during periods between terms of actual enrollment (and even if his/her conduct is not discovered until after a degree is awarded), is subject to the Student Conduct Code. The Student Conduct Code shall apply to a student’s conduct even if the student withdraws from school or a particular course while a disciplinary matter is pending. The Senior Student Affairs Officer shall decide whether the Student Conduct Code shall be applied to conduct occurring off campus, on a case-by-case basis, in his/her sole discretion.
2. Conduct – Rules and Regulations
The following are examples of the types of behavior that conflict with the community standards that the UH values and expects of students. Engaging in, or attempting to engage in any of these behaviors subjects a student to the disciplinary process and sanctions on each campus.
a. Acts of dishonesty, including but not limited to the following:
(1) Cheating, plagiarism, or other forms of academic dishonesty.
(2) Furnishing false information to any UH official, faculty member, or office.
(3) Forgery, alteration, or misuse of any UH document, record, or form of identification.
b. Disruption or obstruction of teaching, research, administration, disciplinary proceedings, other UH activities, including its public service functions on or off campus, or of other authorized non-UH activities when the conduct occurs on UH premises. This includes creating noise or other disturbances on campus or in student life areas sufficient to disrupt the normal functioning of campus activities including classroom instruction.
c. Any conduct which threatens or endangers the health or safety of any person including but not limited to, physical abuse, verbal abuse, threats, intimidation, harassment, coercion, stalking.
d. Sexual advances, requests for sexual favors or other behavior of a sexual nature that is unwelcome and sufficiently severe or pervasive that it interferes with a person’s academic or professional performance or creates an intimidating, hostile or offensive educational or employment environment. The behavior can be verbal, non-verbal or physical. Examples include sexual innuendo, spreading sexual rumors, sexual put-downs and jokes, remarks of a sexual nature about a person’s clothing or body, offensive written notes or emails, sexual propositions, insults or threats, leering, whistling, suggestive or insulting sounds and gestures, and touching someone’s body when unwelcome. The University of Hawai‘i Executive Policy on Sexual Harassment and Related Conduct EP 1.203 contains detailed information.
e. Discrimination of any person based on the UH protected classes.
f. Attempted or actual theft of and/or damage to property of the UH or property of a member of the UH community or other personal or public property, on or off campus.
g. Hazing as defined in this policy.
h. Failure to comply with any directions of UH officials or law enforcement officers acting in performance of their duties and/or failure to provide identification to these persons when requested to do so.
i. Unauthorized possession, duplication, or use of keys/keycards/security mechanisms to any UH premises or unauthorized entry to or use of UH premises.
j. Violation of any UH policy, rule, regulation, contract or agreement.
k. Violation of any federal, state or local law.
l. Use, possession, manufacturing, or distribution of marijuana, heroin, narcotics, or other controlled substances except as expressly permitted by law.
m. Public intoxication is expressly prohibited. Use, possession, manufacturing, or distribution of alcoholic beverages by any person under twenty-one (21) years of age is expressly prohibited.
n. Illegal or unauthorized possession of firearms, explosives, other weapons, or dangerous chemicals on UH premises or use of any such item, even if legally possessed, in a manner that harms, threatens or causes fear to others.
o. Participating in an on-campus or off-campus demonstration, riot or activity that disrupts the normal operations of the UH and/or infringes on the rights of other members of the UH community; leading or inciting others to disrupt scheduled and/or normal activities within any campus building or area.
q. Obstruction of the free flow of pedestrian or vehicular traffic on UH premises or at UH sponsored or supervised functions.
r. Conduct that is disorderly, lewd, or indecent; breach of peace; or aiding, abetting, or procuring another person to breach the peace on UH premises or at functions sponsored by, or participated in by, the UH or members of the academic community.
Disorderly Conduct includes but is not limited to: Any unauthorized use of electronic or other devices to make an audio or video record of any person while on UH premises without his/her prior knowledge, or without his/her consent when such a recording is likely to cause injury or distress. This includes, but is not limited to, surreptitiously taking pictures of another person in a gym, locker room, or restroom.
s. Theft or other abuse of computer and other electronic facilities and resources, including but not limited to:
(1) Unauthorized entry into a file, to use, read, or change the contents, or for any other purpose.
(2) Unauthorized transfer of a file.
(3) Use of another individual’s identification and/or password.
(4) Use of computing facilities and resources to interfere with the work of another student, faculty member or UH Official.
(5) Use of computing facilities and resources to send obscene or abusive messages.
(6) On-line harassment of members of the UH community.
(7) Use of computing facilities and resources to interfere with normal operation of the UH computing system.
(8) Use of computer facilities and resources in violation of copyright laws.
(9) Any violation of any UH computer use policy.
t. Abuse of the Student Conduct Code System, including but not limited to:
(1) Failure to obey the notice from a Student Conduct Board or UH official to appear for a meeting or hearing as part of the Student Conduct Code System.
(2) Falsification, distortion, or misrepresentations of information before a Student Conduct Board.
(3) Disruption or interference with the orderly conduct of Student Conduct Board proceeding.
(4) Attempting to discourage an individual’s participation in, or use of, the Student Conduct Code System.
(5) Attempting to influence the impartiality of a member of a Student Conduct Board prior to, and/or during the course of, the Student Conduct Board proceeding.
(6) Harassment (verbal or physical) and/or intimidation of a member of a Student Conduct Board prior to, during, and/or after a student conduct code proceeding.
(7) Failure to comply with the sanction(s) imposed under the Student Conduct Code.
(8) Influencing or attempting to influence another person to commit an abuse of the student conduct code system.
u. Violation of Residence Hall Regulations: Violation of residence hall regulations where the violation also involves some aspect of this Student Conduct Code, may subject the student to disciplinary procedures under this Student Conduct Code.
3. Violation of Law and UH Discipline
a. UH disciplinary proceedings may be instituted against a student charged with conduct that potentially violates both the criminal law and this Student Conduct Code (that is, if both possible violations result from the same factual situation) without regard to the pendency of civil or criminal litigation in court or criminal arrest and prosecution. Proceedings under this Student Conduct Code may be carried out prior to, simultaneously with, or following civil or criminal proceedings off campus at the discretion of the Senior Student Affairs Officer. Determinations made or sanctions imposed under this Student Conduct Code shall not be subject to change because criminal charges arising out of the same facts giving rise to violation of University rules were dismissed, reduced, or resolved in favor of or against the criminal law defendant.
b. When a student is charged by federal, state, or local authorities with a violation of law, the UH will not request or agree to special consideration for that individual because of his or her status as a student. If the alleged offense is also being processed under the Student Conduct Code, the UH may advise off-campus authorities of the existence of the Student Conduct Code and of how such matters are typically handled within the UH community. The UH will cooperate with law enforcement and other agencies in the enforcement of criminal law on campus and in the conditions imposed by criminal courts for the rehabilitation of student violators (provided that the conditions do not conflict with campus rules or sanctions). Individual students and other members of the UH community, acting in their personal capacities, remain free to interact with governmental representatives as they deem appropriate.
IV. Delegation of Authority
Authority to hear and decide on alleged violations of the student conduct code as well as on subsequent disciplinary sanctions is delegated to senior student affairs officers, student conduct administrators, student conduct board, or appellate boards as described in this policy.
V. Contact Information
Subject Matter Experts
Office of the Vice President for Academic Planning and Policy
Office of the Associate Vice President for Student Affairs
Telephone: (808) 956-8753
A. Federal and State Laws, rules and/or regulations: Jeanne Clery Disclosure of Campus Security Policy & Campus Crime Statistics Act, as amended ("Clery Act"); the Violence Against Women Act, as amended ("VAWA"); Title IX of the Education Amendments of 1972 ("Title IX"); HRS Chapter 586-1 (domestic abuse); and HRS Chapter 707 (sexual offenses); HAR Title 20, Chapter 2 (Rights & Responsibilities of UH Community)
B. Board of Regents Polices: RP 1.204, Rights and Responsibilities of UH Community and RP 1.205 Non Discrimination and Affirmative Action; EP 1.202, Non Discrimination, Anti-Harassment, and Affirmative Action, EP 2.210, Use and Management of Information Technology, EP 7.205, Systemwide Student Disciplinary Sanctions, and EP 9.210 Workplace Non-violence; AP 9.920, Discrimination Complaint Procedures for Employees, Students, & Applicants for Employment or Admission
C. Link to superseded Executive Policies in old format https://www.hawaii.edu/policy/archives/ep/
D. Link to Administrative Procedures in old format https://www.hawaii.edu/policy/archives/apm/sysap.php
VII. Exhibits and Appendices
No Exhibits and Appendices found
October 31, 2014
TopicsNo Topics found.