Executive Policy 9.214 Executive Policy 9.214


Teaching and Work Assignments for Faculty


Executive Policy Chapter 9 Personnel
Executive Policy EP 9.214, Teaching and Work Assignments for Faculty
Effective Date:  December 2023
Prior Dates Amended:  July 2017
Responsible Office: Office of the Vice President for Academic Strategy
Governing Board of Regents Policy: RP 9.214 Work Assignments for Faculty
Review Date:  December 2026

I. Purpose

  1. To clarify the use of work/teaching/credit hour equivalencies (“Equivalencies”), in defining and assigning faculty work assignments and to establish the criteria for determining instructional and non-instructional equivalencies.

  2. To clarify the responsibilities related to the reporting of faculty work assignments and the posting of faculty members’ curriculum vitae or biobibliography.

II. Definitions

No policy-specific or unique definitions apply

III. Executive Policy

  1. Work Assignments

    1. Faculty members are expected to be responsive to students; to be concerned with developing students’ potential; to serve as instructors, advisors, mentors, and leaders. To carry out these responsibilities, faculty members must remain current in their respective fields of expertise, continually engage with the most effective means of teaching, and contribute to the development of the curriculum and their programs. They are also expected to attend and participate in departmental meetings and support the general functioning of the University.

    2. The number of Equivalencies as set forth in RP 9.214 III(G) defines a faculty member’s instructional responsibility and the process by which these Equivalencies will be developed by the campus/college. Because faculty work encompasses a range of responsibilities beyond teaching, including research/scholarly or creative projects, specialized educational services, professional development, and service to the department, campus, and community, Equivalencies will be used to clarify the work assignment.

      1. As instruction is the highest priority of the University of Hawai‘i system, teaching is among the most important duties for its faculty. Unless external funding covers a faculty member’s entire salary, other documented circumstances exist such as administrative assignments, or the faculty member’s primary responsibilities are all non-instructional, faculty should to the extent possible teach at least one class per semester (generally 3 credit hours).

      2. While the awarding of Equivalencies is not automatic, Equivalencies for other modes of instruction, including but not limited to directed readings, thesis and dissertation supervision, labs, clinical practice, and other individualized instruction shall be developed according to the process in RP 9.214. These Equivalencies will be based on an appropriate measure of instructional and engagement activity (e.g., contact hours, number of students supervised, course type, etc.).

      3. Research/scholarly and creative works are another important function of the University. While the awarding of Equivalencies is not automatic, Equivalencies may include research, creative works and functions that  may result in a reduction of teaching duties at UH Mānoa, UH Hilo, and UH West O‘ahu. These circumstances should be documented, and a list of potential research and creative works activities shall be developed according to the process in RP 9.214. When grants are received and a reduction in teaching assignment is requested, grant funding, if available, should be used to buy out teaching duties and responsibilities.

      4. Faculty members are expected to provide both specialized educational and community service or equivalent professional activities to the University. While the awarding of Equivalencies is not automatic, some Equivalents for service may occur. The type of specialized education and community services that may be calculated towards a reduction in teaching duties shall be developed according to the process in RP 9.214.

      5. Once relevant Equivalencies are developed, consistent and in accordance with campus expectations, the Department/Division Chair will determine the allocation of Equivalencies for faculty in their unit based on the teaching demands placed upon the division or department with final approval being with the Vice Chancellor for Academic Affairs/Vice Provost for Academic Excellence. Equivalencies may include provisions for special service assignments where a faculty member may be specifically qualified.

      6. While 9-month faculty at the community colleges are generally expected to teach 27 Equivalencies, service, research and creative works may replace teaching duties in certain cases. The list of possible equivalents should be furnished to faculty and for reporting purposes.

      7. For faculty in the Librarian (B) category, Equivalencies will align with the aspects of librarianship appropriate to each library faculty member’s areas of professional responsibility, suitable for the campus mission and purpose.

  2. Curriculum Vita or Biobibliography
    1. A curriculum vita includes, at a minimum, a summary of the faculty member’s teaching, research and creative works, specialized educational and community service and other professional activities.

    2. Each tenured or tenure-track faculty member shall maintain and update their own curriculum vita at least every two years.

    3. The curriculum vita or biobibliography shall be available on a campus website accessible to the public.

    4. The campus administration will assist, as needed, in the posting of a faculty member’s curriculum vita or biobibliography.

    5. The curriculum vita or biobibliography posted to comply with this policy shall not be used for evaluative purposes.

  3. Work Assignment Reporting

    There is a requirement to annually report to the Board of Regents on faculty work assignments, which is completed using the work assignment template (WAT). Assignment of credit hours as reported in the WAT reflects assigned time only. Qualitative evaluation of work performed is handled through contract renewal, tenure and promotion review, and periodic review processes.

IV. Delegation of Authority

Chancellors/Provost and the Vice President for Community Colleges are delegated authority to develop appropriate Equivalencies in consultation with faculty and in alignment with the mission and interests of their respective campuses and the responsibility of publicly posting the work assignments and Equivalencies for every unit on a campus website accessible to the public.

V. Contact Information

The Office of the Vice President for Academic Strategy
Telephone: (808) 956-6897
Email: ovpas@hawaii.edu

VI. References

VII. Exhibits and Appendices

No Exhibits and Appendices found


    David Lassner    
    December 19, 2023    


No Topics found.