Systemwide Cataloging Coordination Committee (SCCC)
Report from Meeting, December 15, 2001
Kapi`olani Community College Library
SEARCHING STRATEGIES FOR DEDUPLICATION
When you encounter duplicate records, the first step is to find all the
duplicate records for that bibliographic entity. Sharon Ouchi, Convenor
of the Serials Task Force, recommended the following guidelines, which
the SCCC agreed to.
SEARCHING RULES AND STRATEGIES FOR DEDUPING
Do not depend on only one type of searching; do various types of searching
and do not use limits as you are trying to identify duplicates throughout
the database.
- KEYWORD
- Search for CARL BID, CARLnnnnnnnnnn, using leading zeros where needed to
have 10 digits. (It doesn't matter whether boolean or free text is used,
since there is only one search term.)
For serials, search the ISSN as a phrase by putting it in quotation marks,
"nnnn-nnnn"
- NON-KEYWORD (From pull down menu)
- Title< (If the title is a generic one, (e.g. Annual Report), do a builder
search or keyword search on the corporate or conference name.
ISSN
Prefer the search 022a|y|z which searches all three subfields
Corporate Name
Conference
Names
Original System Number (0359)
For searching the CARL BID
- BUILDER
- Do an "as a phrase" search, using a phrase in the title
IS IT A DUPLICATE?
Differences in cataloging practice (different choices for main entry,
older vs. current cataloging rules) can sometimes make it difficult to
determine if some records are duplicates. Rapid cataloging and other
incomplete records can also leave some doubt as to whether they are
duplicates. WHEN IN DOUBT, ASSUME THE RECORD IS A DUPLICATE. Include it
in your set of duplicates. The creating library will make the final call
on whether the record is a duplicate, but it cannot make that decision
unless you have flagged the record as needing attention.
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Michelle Sturges
Kapi`olani Community College Library
Technical Services Librarian
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