This document is intended to assist University departments who wish to dispose of computer equipment that may still be useful to others. These guidelines are not intended to replace any Administrative Procedures, so be sure to consult with your Administrative Officer (AO) or Fiscal Officer (FO) for specific procedures to facilitate the disposal.
Before initiating any disposal effort, you must verify ownership using the state decal number (or serial number if no decal is found) against the departmental inventory records. If the item cannot be found on the inventory records, it may be necessary for your AO or FO to research the original purchase before the disposal process can begin.
PROTECT YOUR INFORMATION
Before donating or recycling a computer you should erase all files containing personal information. Simply deleting files isn't enough; you should overwrite the disc files. UH Information Technology Services (ITS) has compiled tips for "Securely Deleting Electronic Information."
DISPOSAL OF UH EQUIPMENT BY TRANSFER
The preferred method of disposing of computer equipment is to find another University department, state department, or agency that can use the equipment.
1. First, send out email or internal memos to see if there is anyone within your department or college that would want the equipment.
2. If no one within your unit is interested, advertise the item on the UH Electronic Swap Meet.
Before adding your notice, be sure to search the current database of available or wanted items to see if anyone has already posted a request for a similar item.
3. Contact the State of Hawaii Surplus Property Branch at (808) 831-6757, or other state departments or agencies you know of that may have use for the equipment.
If another University unit agrees to the equipment, your department will have to complete the FMIS Equipment Transfer Form 74 to transfer the equipment within the University.
If the equipment is being transferred out of the University to another state agency, additional forms such as FMIS Disposal Application Form 76 and DAGS Form 18 (State of Hawaii Intra and Inter Departmental Transfer of Property) may be required.
These forms and instructions are available at:
DISPOSAL BY DONATION
If there is no department interested in your surplus equipment, the organizations listed below will accept used computers and peripherals to be placed in schools or other non-profit areas. While newer, working equipment is preferred, older or non-working pieces may also be accepted. Contact each organization directly for specific details. In all cases, be sure to complete UH Form 76 (Disposal Application) before finalizing the donation.
While we have made a best effort to provide a comprehensive list that includes current contact information please contact ITS if you encounter an outdated link or have additional options to share.
Hawaii Computer for Kids Program takes surplus equipment and software and distributes it to grade schools and high schools statewide.
Hawaii Open Source Software Foundation (HOSEF) provides refurbished computers to Hawaii's schools and other nonprofit organizations.
National Cristina Foundation gives computer equipment and software a second productive life by placing these technology resources with charities, schools, and public agencies, to provide training to students at risk, the economically disadvantaged, and people with disabilities.
Share the Technology allows you to list your computer for donation. You can find an organization in your area. You make all the arrangements to donate your computer.
UsedComputer.com is dedicated to helping you donate old machines; also lists commercial companies that recycle computers and electronics.
MANUFACTURER'S DISPOSAL AND RECYCLING PROGRAMS
Trade-ins
Hewlett-Packard Trade-in Porgram
Sony Take Back Recycling Program
Toshiba Trade-in and Recycle Program
Recyclers (some free with purchase of new, some charge a fee)
Hewlett-Packard Product Recycling
COMPUTER RECYLING FOR BUSINESSES
In most cases there is a per pound recycling fee. Some services will pick up by appointment for a fee.
Enviroservices 839-7222
Haztech Environmental Services 671-1985
Lenox Resources, Inc. 682-5539
Pacific Commercial Services 545-4599
SD Systems Inc. 836-7950
T & N Services 371-0281
ADDITIONAL SOURCES OF RECYCLING INFORMATION
Consumer Electronics Association (CEA)
City and County of Honolulu's Department of Environmental Services
EWASTE DISPOSAL DAYS ARCHIVE PAGE
Our eWaste Disposal Days program was a one-time event and is no longer available. At the archive page for the event you will find documentation on the successful 2006 eWaste Disposal Days program.
