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Annual UH Personal Information Survey

Welcome to the Annual UH Personal Information System Survey site.


The University and attached/affiliated agencies are required by Hawaiʻi State law (HRS 487N-7) to submit an annual report on the existence and character of ALL Personal Information Systems containing regulated data.


  • Personal Information System: any manual (paper-based) or automated (computer-based) recordkeeping process that contains personal information or other identifying particulars of a data subject.
  • Personal Information: (as defined by HRS 487R-1)
    • First name (or first initial) and last name in combination with:
      • Social Security Number;
      • Driver's license number or Hawaiʻi identification number; or
      • Account number, credit or debit card number, access code, or password that would permit access to an individual's financial account.


A survey must be filled out for each existing Personal Information System within the department, program, or unit.

Helpful Hints

All protected information must be secured in accordance with UH Executive Policy E2.214: Institutional Data Classification Categories and Information Security Guidelines

For More Information

University of Hawai‘i Information Security