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Artificial Intelligence (AI)

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Overview

Artificial Intelligence (AI) tools have become widely available for everyday use. These tools focus on content creation (text, images, etc.) and have the capacity to expedite existing processes and make possible new ones. Within higher education, they have the potential to foster student learning and advance many aspects of research. While there are many benefits from the responsible use of AI, there are notable risks and limitations that should be taken into consideration when using these technologies, particularly in the following areas.


Privacy and security . Personal information shared as an input could potentially become public and/or repurposed to train the software’s learning model, violating data protection laws and UH policies.


Academic and research integrity and bias . Outputs may be factually inaccurate, misleading, biased, and/or discriminatory if we rely on the information without proper review. This puts us at risk of violating UH policies and potential liability. 


Copyright . Confidential or proprietary information shared as an input may result in UH losing its intellectual property (IP) rights to that information. That information may be disclosed to unauthorized third parties through the use of AI tools. 


Consequently, in addition to any formal policy UH adopts for AI, UH Policies on privacy and security (e.g., EP 2.210, EP 2.214, EP 2.215, AP 7.022), academic and research integrity and bias (e.g., EP 1.202, EP 1.204, EP 7.208, EP 12.211); and copyright (e.g., EP 12.205) should also be observed.

 

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UH Guidance and Best Practices & AI Tool Decision Guide

The University of Hawaii has initiated a comprehensive, cross-functional effort to equip the UH community with essential tools, guidance, and best practices for effectively integrating AI into academic and professional environments. Additionally, efforts are underway to develop and implement policy changes that address the evolving impact of AI on work and education.

Working draft of AI Tools UH Guidance and Best Practices for Faculty and Staff*. 

*UH community members may send questions and comments regarding the draft AI Tools UH Guidance and Best Practices for Faculty and Staff to datagov@hawaii.edu.

 AI for Education. Defining Generative AI

Thinking about using an AI tool?
The AI Tool Decision Guide helps University of Hawaiʻi faculty, staff, and students evaluate artificial intelligence tools before use or purchase.

🔍 What it’s for:
This guide walks you through key considerations like privacy, data ownership, training risks, and vendor compliance. It’s essential for ensuring that AI tools align with UH policies and data protection standards.

🛠️ How to use it:
Use this step-by-step checklist before choosing any AI tool. If your use involves Sensitive or Regulated data, submit a request through the Data Governance Process (DGP). For all other tools, this guide helps you ask the right questions about ownership, third-party access, data retention, and more.

🔗 Learn more and access the full guide: AI Tool Decision Guide

(Official UH “@hawaii.edu” login required)

Image depicting the AI Tool Decision Guide process. 

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ITS Sponsored Tools

When using AI tools for teaching and learning, research, and work-related functions, it is highly recommended that you use ITS sponsored tools when available. The contract language for ITS sponsored tools has been vetted for privacy and security considerations, such as ensuring that safeguards in place to prevent personal data from being exposed or used for AI training.

ITS Sponsored AI Tools

AI Tool

Availability for Faculty and Staff

Zoom AI Companion Icon Zoom AI Companion

Need to have a UH Zoom Enterprise license

Otter.ai Logo Otter.ai

Site license available

Google Gemini Icon Google Gemini

Google NotebookLM Icon Google NotebookLM

Icon is located on the Google Workspace app chooser 

(Note: students can opt-in to Google@UH Consumer Apps)

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Trainings and Presentations

Interested in learning more about AI? 

  • Google AI Essentials Training
    • ~10-hour asynchronous online training on generative AI taught by Google experts.
    • Offered through the Coursera platform.
    • Digital badge issued by Credly upon successful completion of the training.
    • Now available to all UH students and employees at no charge.
    • Access to the course for 30-days (with option for an additional 30-day extension).
    • Register at https://www.hawaii.edu/its/coursera/
 Google AI Essentials Coursera Badge
  • UH Online Innovation Center (OIC) AI-Focused Events

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Resources

UH Sponsored AI Tool Resources

UH Advisory Council

UH Faculty, Staff and Student Resources

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 *Images generated by DALL·E 3 | OpenAI