How To Establish/Update APT Position
Well-written PDs may help you find the right candidate more quickly. A PD includes major duties and qualifications that reflect the current job which may be refined over time due to job or operational changes. Based on the PD, Supervisors develop valid interview questions and selection criteria, and subsequently establish job and performance expectations and evaluate ongoing job performance.
- Before you request to establish or update an APT position, consult your Dean/Director and obtain approval to proceed. You may be asked for the position justification and draft position description.
- Resources are available to assist you in recommending the appropriate job title and band, drafting the duties and responsibilities, and determining the minimum and desirable qualifications. See PD templates.
- Confirm budget availability with your Fiscal Administrator (FA).
- Consult your HR rep for general guidance.
Establish New Position
- Once the position request is authorized, the requestor will initiate the request via Position Management, PeopleSoft 9.2
- The requestor will enter the type of request(s) and justification in the comments box.
- The duty and responsibility statements shall be entered in the respective section of the text box. Use the appropriate PD template, job descriptors and minimum qualifications.
- Request is routed automatically according to pre-set workflow up to the approving authority.
- Requests that are not supported will be returned without action and include the reason for return/denial (i.e. request for additional justification, consider assignment to a different band, etc.).
- The system automatically notifies all review levels of the final decision.
Update Existing Position
- Once the position update request is authorized, the requestor will initiate the request via Position Management, PeopleSoft 9.2.
- The requestor will enter the type of request(s) and justification in the comments box.
- The requestor will update the duty and responsibility statements in the respective section of the text box. Use the appropriate PD template, job descriptors and minimum qualifications.
- Word documents with track changes may be attached, but the final version of the PD must be in the text box.
- Request is routed automatically according to pre-set workflow up to the approving authority.
- Band C and D positions shall undergo additional review. The campus HR Office will consult with a committee of subject matter experts in the band assignment of position.
- Requests that are not supported will be returned without action and include the reason for return/denial (i.e. request for additional justification, consider assignment to a different band, etc.).
- The system automatically notifies all review levels of the final decision.
- Recruitment of new and vacant positions may now begin.
- If the position is filled and the employee is not satisfied with the band assignment, he/she may request a second review of the classification by submitting an administrative review form.
- In the event the employee is not satisfied with the outcome of the administrative review, an appeal may be filed with the APT Classification Appeals Board.