The EEO/AA Office develops and maintains Executive, Systemwide and Mānoa policies and procedures.

We promote the implementation of these policies by conducting workshops and search committee briefings, providing online training, providing advice and resources on the disability accommodation process, and through the investigation and resolution of complaints.

Publicizing UH Equal Opportunity Policies (PDF)

Anti-Discrimination

Board of Regents Bylaws, Section 1-5 (April 21, 2011)

It is the policy of the University to provide equity of opportunity in higher education, both in the educational mission and as an employer. The University is committed to comply with all State and Federal statutes, rules, and regulations which prohibit discrimination. The University is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, national guard absence, or status as a covered veteran.

This policy covers admission and access to, and participation, treatment and employment in the University’s programs and activities. Discriminatory harassment, including sexual harassment, is prohibited under this policy. The University shall promote a full realization of equal opportunity through a positive, continuing program of nondiscrimination and affirmative action (41 CFR Chapter 60) on each campus.

Executive Policy EP1.202 on Nondiscrimination and Affirmative Action (PDF) (EP1.202 under revision)

Domestic or Sexual Violence (includes stalking)

Effective January 1, 2012, Hawaiʻi Revised Statutes chapter 378 was amended to protect victims of domestic or sexual violence from discrimination.
This protection covers employment practices such as recruitment, hiring, training, promotion, retention, compensation, benefits, transfers, and layoffs.

FAQ for victims of domestic and sexual violence (Act 206) (PDF)

Sexual Harassment

The policy defines prohibited harassment and provides specific examples.

Interim Executive Policy EP1.204—Interim Policy and Procedure on Sex Discrimination and Gender-Based Violence (PDF)

Prevention and Information

Complaint Procedures

Sexual Assault, Domestic Violence, Dating Violence, and Stalking

The University of Hawaiʻi is committed to creating a community free from intimidation, harassment and violence.

Sexual assault is prohibited by law and is a serious offense that violates the basic standards of behavior expected of members of the university community. The university will not tolerate acts of sexual assault. This includes domestic violence, dating violence, and stalking. The university will take appropriate action to prevent sexual assault and will correct and discipline behavior that is found to violate this policy.

Interim Executive Policy EP 1.204—Interim Policy and Procedure on Sex Discrimination and Gender-Based Violence(PDF)

How to Get Help

Any member of the university community who has been sexually assaulted is strongly encouraged to report the incident to the local police and/or campus security.

You may also request assistance from your campus Title IX Coordinator or Dean/Vice Chancellor for Students.

UH Mānoa students and employees may contact the Gender Equity Counselor or the Counseling & Student Development Center.

Please find more information about Title IX resources at Systemwide Title IX Resource Guide 2016 (PDF)

Title IX training is available for UH employees online.

Summary of Executive Policy EP 1.204

Sexual Harassment, Sexual Assault, Domestic Violence, Dating Violence, and Stalking

The University of Hawaiʻi (“University”) is committed to maintaining and promoting safe, respectful campus environments that are free from discrimination, harassment, and sexual violence. The University prohibits and does not tolerate sexual harassment, sexual assault, domestic violence, dating violence, and stalking. These forms of sex discrimination and sexual misconduct are prohibited by law and are serious offenses that violate the basic standards of behavior expected of members of the University community. Such conduct substantially interferes with a person’s civil rights to equal opportunity in employment, education, and/or access to University programs, activities and services, whether on- or off-campus. The University will take appropriate action to prevent sexual harassment, sexual assault, domestic violence, dating violence, and stalking.

  • Each campus will implement prevention and response procedures that include providing information on Title IX Coordinators and other designated personnel, law enforcement options, safety, interim measures, education and prevention services, and on- and off-campus resources. Each campus will investigate complaints in a manner that is equitable and reasonably prompt. Where appropriate, the campus will take prompt and effective steps (including disciplinary sanctions) reasonably calculated to end the sexual misconduct, eliminate the hostile environment, prevent its recurrence, and remedy its effects.
     For information on campus procedures, resources, and complaint procedures, please contact your campus Title IX Coordinator.
  • The University’s Executive Policy EP1.204 prohibits sexual harassment and sexual violence in any University workplace, educational program, activity, or service, which includes all academic, extracurricular, student housing, athletics, and other programs. The policy covers sexual harassment and sexual violence based on gender identity and gender expression. The policy applies to all students and employees of the University, as well as volunteers, visiting interns, and third parties such as guests, patrons, independent contractors, or clients of the University The policy applies to persons regardless of their sex, sexual orientation, gender identity, or gender expression.
  • The University prohibits and will not tolerate retaliation. Persons who commit retaliation in violation of this policy are subject to appropriate disciplinary action. Retaliation includes adverse actions against a person because they have filed a complaint, participated in an investigation, or otherwise opposed discrimination, including sexual harassment and sexual violence. Retaliation involves adverse actions that would dissuade a reasonable person from opposing prohibited conduct.

Consensual Relationships

The University of Hawaiʻi is commited to ensuring a safe, civil, working environment in which the dignity of every individual is recognized and respected. All members of the University share equal responsibility in this regard. All relationships between University employees and its students adhere to principles of professionalism, integrity, mutual trust, and respect.

The new Policy on Consensual Relationships takes a best-practice approach in recognizing and managing consensual relationships, while also balancing the privacy interests of individuals and supporting the values, mission and goals of our university.

In particular, this policy will help our campuses remain free from real or perceived conflicts when individuals in positions of unequal power are involved in consensual romantic, dating or sexual relationships. Power is unequal when one individual in a relationship has direct supervision, direction, instruction, oversight, evaluation, advisement or substantial influence over the employment or educational status of another.

Executive Policy EP 1.203 – Policy on Consensual Relationships

Questions & Answers on the Consensual Relationships Policy

Disability Access

Job Accommodations

Contact the EEO/AA Office at eeo@hawaii.edu or your campus EEO/AA Coordinator for information on the reasonable accommodation process for applicants and employees with disabilities.

You can also read the State of Hawaiʻi Accommodations for Employees with Disabilities Manual (PDF), which outlines the recommended procedures and provides accommodation request forms and medical waivers.

Program Access

Are you teaching a class? Sponsoring a public event? Organizing a workshop? Leading a field trip? Responsible for a sports event?

All university programs and activities should be accessible to persons with disabilities. Title II of the Americans with Disabilities Act states: “A public entity shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in, and enjoy the benefits of, a service, program, or activity conducted by a public entity.”

For information and guidance on program access, use the menu at the left for contact information for your campus ADA/504 Coordinator. Systems Programs and UH Mānoa departments can contact the EEO/AA Office at eeo@hawaii.edu or the KOKUA Program (student disability services).

You can also download the State of Hawaiʻi Programs and Services Manual For Persons with Disabilities. The manual covers customer service, auxiliary aids, sign language interpreters, facility access, service animals, registration forms, catering and banquet facilities, audio/visual presentations, safety and other elements of an accessible program.

Web access

All university programs have an obligation to ensure effective communication with persons with disabilities. This includes print media, audio media and electronic media such as the internet.

More about designing accessible websites.

Recruitment and Hiring

Procedures

For guidelines on affirmative action recruitment and EEO in the hiring process, see AP9.540 Recruitment and Selection Procedures for APT and Faculty (PDF).

Search Committees

Are you serving on a search committee?

You are strongly advised to have your campus EEO/AA Coordinator provide a search committee briefing on affirmative action goals and recruitment, unlawful and lawful inquiries, confidentiality, preventing conflicts of interest and conducting background and reference checks.

Last modified: October 11, 2016