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Creating Accessible Media

Captioned Videos

Video captions are not just useful for the deaf and hard of hearing, but may also be used by students whom may be studying in a quiet environment. Some services, such as YouTube, have automated captioning tools. These automated tools are not a reliable substitute for manual captioning. Please ensure that all captions and transcripts created are accurate.

Youtube LogoYouTube

YouTube provides a free to use, built-in tool for captioning after the initial upload of a video. If uploading videos to YouTube, please follow the instructions on YouTube’s support page to create captions.

Amara LogoAmara

If you are using videos hosted on a different service, such as Laulima, Amara is a free service that allows you to create captions for your videos. Simply provide the URL for your video, type what you hear while the video is playing, sync the captions, then review the video to make sure the captions are synchronized properly. Once finished, you can then embed the resulting video and captions into your web page for viewing.

Vimeo LogoVimeo

You can add captions or subtitles to your video on the Advanced tab of your video settings. To upload a captions or subtitles file, click Choose File, specify the language, and tell us whether it’s a caption or subtitle file. Once the file is uploaded, check the box next to the file name to activate it. Uncheck the box to deactivate the file, or click the red X to delete it entirely.

If you don’t already have captions or subtitles for your video, you can purchase them through one of the trusted providers listed below. These same providers are also listed on the Advanced tab of your video’s settings.

Vimeo supports the following captions and subtitles file formats: SRT, WebVTT, DFXP/TTML, SCC, and SAMI files, but we recommend using WebVTT whenever possible. We also recommend encoding your caption files in UTF-8 format. Otherwise, captions that contain special characters may not display properly during playback.

​You can edit existing captions or subtitles for your video by downloading the captions or subtitles file from the Advanced tab of your video settings, making the changes directly in the file, and then re-uploading the file to Vimeo.

More info can be found in Vimeo’s Help Center.

Facebook LogoFacebook

Some departments and organizations use social media to connect with their audience. Online social media must also be accessible. Facebook provides two ways to add captions:

Automatically Generate Captions for Your Page’s Video

  1. Click Share a photo or video at the top of your Page’s timeline.
  2. Click Upload Photos/Video and select a video from your computer.
  3. Click Publish.
  4. Once your video has been published, click Generate from the banner at the top of your post.
  5. Edit the captions and click Save To Video.

Note: Generating captions for videos is currently only available in US English.

Add Captions to Your Page’s Video With a SubRip (.srt) File:

Make sure that your caption files are correctly named and formatted before you upload them.

  1. Click Share a photo or video at the top of your Page’s timeline.
  2. Click Upload Photos/Video and select a video from your computer.
  3. Click Captions, then click Upload SRT File.
  4. Choose a .srt file from your computer.
  5. Select an optional Default Language. If you select a default language, captions will appear in this language when a viewer’s preferred language isn’t available.
  6. Finish adding details to your video and click Publish.

To add captions to an existing video on your Page, find the post on your Page’s timeline, click three dots in the top-right corner, select Edit Post and follow the steps above.

Audio Transcripts

Audio only files must include a link to a transcript for the deaf and hard of hearing. This may be a text file or a web page that has a word for word transcription of the spoken dialogue.

oTranscribe LogooTranscribe is a website that allows you to seamlessly work on your transcriptions without having to switch between apps. Upload your audio file or enter a YouTube URL and begin typing your transcripts as the audio plays. oTranscribe offers easy navigation and the ability to export the file to Plain text (.txt), Markdown (.md), and oTranscribe (.otr) formats.