Adjunct FAQ

This page is intended to answer common questions asked by new adjunct faculty as well as highlight various online services available at UH that may be of interest to LIS instructors. Adjunct faculty may also contact the LIS Program Coordinator to request assistance with any issue not addressed here.

Adjunct Hiring Procedures

All LIS adjunct instructors are employed through the UH Outreach College. Employment paperwork must be completed each semester, even if you’ve taught for the Program in the previous semester. Per state law, all instructors who teach on-site courses must have proof of TB clearance on file with the UH Mānoa Outreach College.

Note: If you do not reside in Hawaii and are teaching an online course remotely, you will need to visit a Notary Public to have your Federal I-9 hiring documentation completed; the Program Coordinator will provide you with the necessary forms & instructions.

Pay Schedule

The Summer pay schedule is available at the Outreach College web site. Because Summer sessions are so short, direct deposit is not available for those who are not already state employees; the Program Coordinator will retrieve paycheques and deliver them to you via USPS mail.

UH Username

After your hiring paperwork has been processed and you have been assigned a UH ID number, please request a UH username if you do not already have one. The UH username is necessary to access all online resources or services at UH (e.g., wifi, UH email, library databases, etc.).

Syllabi

Please send a finalized version of your course syllabus to the LIS Program Coordinator before the semester’s first day of instruction. For consistency, use the standard course syllabus template, which can be downloaded from the LIS website. All course syllabi are archived on the Course Descriptions page at the LIS website. Please do not provide a link to an HTML version of your course syllabus.

Note: when planning your course schedule, please be aware of holidays observed by the state of Hawaii to avoid scheduling conflicts. Please be sure to also review the semester’s academic calendar for important dates and deadlines.

Class Lists

To review a list of students currently enrolled in your course, please refer to the MyUH Portal help page for Class Lists. Be aware that some students use employee tuition waivers and UH does not permit them to enroll until the first day of instruction; if you retrieve a class list prior to the first day of instruction, know that more students may sign up later.

Academic Calendar

To review the Manoa Academic Calendar, please see the online Academic Calendar. For course-specific schedules during Summer Session, please refer to the Outreach College Academic Calendar. Note: for Summer Session, you will need the course’s 5-digit CRN in order to review the course schedule.

On-site LIS Computer Access

If you will be teaching on-site in an LIS classroom, i.e., rooms 2K, 3F, or 3G, you must complete (and return to the LIS Program Coordinator) an LIS Computer Account Form in order to login to the classroom PCs. Please submit your completed form no later than two weeks prior to the start of the semester.

Note: LIS computer accounts expire after two years. If you are unable to login to your account, please contact the Program Coordinator and request a renewal of your account.

Grade Entry

Grades are due by 4 p.m. HST on the Tuesday following the final exam period. Grades may be submitted via the MyUH Portal or Laulima. For the current semester’s submission deadline and instructions on how to submit grades via MyUH, please review the Grade Submission Procedures page at the Outreach College web site.

End-of-Semester Assessment Documents

Shortly after the end of each semester, all faculty must forward the following information to the LIS Program Coordinator:

  • A copy of your eCafe course evaluations. Please include both PDF and Excel files. For instructions on how to locate and download the files, please see eCafe Download Instructions.
  • A Course Performance Profile. The Excel template is available for download here. If you have questions about the template, or require help completing it, please contact the LIS Program Chair.
  • One sample of exemplary student work from a substantive course assignment or project. If possible, redact any personally identifiable student information from the document.

Other Resources

The UH system uses Google Gmail as its email service. If you do not wish to maintain another email address, please consider forwarding your UH Gmail account to your preferred address to avoid missing important communications.

For online courses, UH provides access to the Sakai Collaboration and Learning Environment (aka Laulima). To host your online course on Laulima, or for assistance using it, please contact the UH ITS department.

For interactive collaboration, UH provides access to Adobe Connect Meeting (aka “Hālāwai“). It enables presenters to share their computer screens, applications, and files as well as broadcast live audio (and video) directly from their computer desktop to other participants on the Internet. The LIS Program uses Hālāwai to deliver hybrid courses to neighbor island students. Sessions can also be recorded if you wish to make them available for later viewing.

The UH Manoa Hamilton library website is available at http://library.manoa.hawaii.edu/. If you are teaching an online course from outside the state, please be sure to verify that your assigned reading materials (e.g., journal articles) are available in our library’s print and online collections.

If you would like to use the UH Manoa course reserves system to make print or electronic materials available to students, please refer to the Sinclair Library Course Reserves guide.

The LIS Program has access to a shared LibGuides system provided to library schools by Springshare. If you would like your students to create LibGuides as part of their course assignments, please contact the LIS Program Coordinator for access and details.

The LIS program also has a Koha-based open source Integrated Library System (ILS), which is provided by ByWater Solutions. If you would like access to this for your courses, please contact the LIS Program Coordinator.

Your UH username grants you access to unlimited file storage via Google Drive, but be aware that your access will expire at the end of the semester and your files may be lost.

The ITS Wireless Passthrough service will let you register your wireless device (e.g., smartphone, laptop) so that you need not enter your UH login credentials each time you wish to access the UH wireless network.

The UH File Drop service allows for a limited form of secure file sharing and is useful for sending or receiving files too large for email. There is a limit of 800MB on total upload size.

If you are unable to access a particular UH online system (excluding library systems and resources), refer to the UH ITS Status page for a list of known service outages.