Category: INT – Special

Internship Description

The intern provides a support role for curatorial duties including preservation, collection management, programming, reference, and curation. This including sorting of physical materials in shelving and storage, digitization of NTBG archival documents, applying integrated preservation techniques, assisting with public-facing events, and fulfilling reference requests. Students with cataloging experience and/or LIS 605 pre/co-requisite will work directly in NTBG’s LibraryWorld database, and may assist with a forthcoming bibliographic system migration (dependent upon experience level).

Library/Collection Description

The National Tropical Botanical Garden’s library and rare book room hold over 20,000 items, including books, journals, botanical prints, archival materials, and thousands of original artworks, plates, and photographs. As a special, non-lending library, emphasis is on systematic botany, ethnobotany, horticulture, conservation, and ethnographic works related to Pacific islands from the 16th century onward. Rare volumes include herbals, botanical histories, voyage accounts, floras, and monographs. NTBG also regularly publishes scientific papers and books. Adjacent to the library, the herbarium houses nearly 100,000 dried plant specimens. Together, the collections provide a foundation for NTBG’s critical scientific and biocultural conservation work, supporting plant identification, research, and historical reference.

Required Pre-requisite Courses

• LIS 601: Introduction to Reference and Information Services.
• Optional pre- or co-requisite to be eligible for cataloging duties: LIS 605: Metadata Creation for Information Organizations OR similar work experience.

Desired Qualifications

Current MLIS degree seeking student at UH Mānoa; The ideal candidate will have a general knowledge of and/or demonstrated interest in learning about Hawaiian flora and plant conservation.

Weekly Schedule

• Single-semester option: Two days per week (five hours / day) to be coordinated with supervisor.
• Two-semester option: One day per week (five hours / day) OR two days per week (2.5 hours / day) to be coordinated with supervisor.
• In addition, a single programming event during the term may require a time outside of the normally scheduled hours.

Goals and Outcomes

• Sorting and spine labelling of physical materials in shelving and storage; Digitization of NTBG archival documents; Fufillment of a handful of reference requests; Collections management including assisting with a handful of acqusitions and some duplicate identification/removal; Preservation including spot treatment and pest prevention/monitoring; Assisting with the planning and execution of a (1) public facing programming event.
• Qualified students only: creating / curating catalog records in NTBG’s LibraryWorld database; assisting Library, Herbarium, Plant Records and IT staff with bibliographic system migration.

Evaluation Methods

A midway and final progress summary will be required prior to each supervisory review. The reviews will evaluate proficiency demonstrated in each of the following five (six) categories midway through, and again at the completion of the internship: preservation, collection management, programming, reference, curation, and cataloging (if applicable).

Evaluation Schedule

Single-semester option: Midway evaluation: October 1st; Final evaluation: November 15th
Two-semester option: Midway evaluation: November 15th; Final evaluation: April 15th

Contact Information

Internship Description

The intern will be under direct supervision of the grant coordinator (senior archivist) and MLIS graduated employee who will assign tasks based on the needs of the project of digitization of Kawaiahaʻo Church archives.

The tasks include archival description, digitization/scanning of the records, metadata for the digital archives, work with the digital archives system (Omeka S), and work with front-end accessibility features of the digital archives.

This internship is only for the Fall 2023 and Spring 2024 semesters.

Library/Collection Description

The Kawaiahaʻo Church was established in 1820 and has a rich history and reputation to be one of the most important places of worship, that is the church for the Hawaiian kingdom and royalty. The archival fonds are pertinent to the activities of the church and include sacramental records, financial records, governing boarding records, misc. etc. Much of the documents before 1940s are in ʻŌlelo Hawaiʻi. The archives has received an IMLS grant for the digitization of the archival holdings.

Required Qualifications

Students should have taken or are enrolled in one or more of the following courses

• LIS 641 Digital Librarianship
• LIS 657 Records Management
• LIS 659 Archival Access, Representation and Use

Desired Qualifications

We welcome any students who can read/write in ʻŌlelo Hawaiʻi to help us with the description and adequate representation of the Hawaiian cultural heritage.

Weekly Schedule

Five days a week for 2h; We are flexible to accommodate the needs of the interns’ schedule.

Goals and Outcomes

Upon finishing this internship, the interns will be able to make informed decisions in the cultural heritage digitization projects, following the best-practice trends and standards in the profession, and to independently carry on multiple tasks related to archival material digitization projects.

Evaluation Methods

As proposed by the LIS Program, we can conduct evaluation at the mid and end term basis; we will complete the forms during a face-to-face session with the student intern and provide timely feedback if necessary during the course of their internship.

Also, we will invite intern(s) to evaluate our supervision at the mid and end term basis, to establish the best possible work relation so they can learn things that are of their interest.

Evaluation Schedule

Mid-term written evaluation with feedback and end-term oral evaluation discussion when the forms will be filed in.

Contact Information

Internship Description

Main objective: in-house digitization of print photographs. Activities include scanning and metadata ingestion. There may be some rehousing of original records.

Library/Collection Description

Primary source materials of Palama Settlement’s institutional records include correspondences, reports, newsletters, architectural drawings, ephemera, artifacts, and photographs from its inception in 1896. The photographic collection is comprised of over 4,500 lantern slides, film negatives, and prints.

Required Qualifications

Preferably LIS 659 Archival Representation, Access & Use, but not required.

Desired Qualifications

Must work in-person at Palama Settlement Archives.

Weekly Schedule

To be determined with intern. Palama Settlement Archives’ hours of operation are: Mondays – Fridays, 8:00 a.m. – 5:00 p.m.

Goals and Outcomes

• Understand the purpose of digitization of the collection for preservation and access.
• Address ethical considerations when digitizing images, including copyright and privacy protection.
• Learn the various formats of primary source materials.
• Learn recommended scanning standards and specifications.
• Understand different types of metadata and their schemas.
• Review digitization policy and workflow.

Evaluation Methods

• Quantitative summary of digitized items and metadata ingestion.
• 100-word recap of activities at the end of the internship.
• Palama Settlement evaluation survey at the end of the internship.

Evaluation Schedule

Bi-weekly monitoring of deliverables.

Contact Information

Internship Description

This internship is perceived to be a richly rewarding experience in the reference (in person and by e-mail) and processing work of a special library. It includes exposure to a variety of finding aids and handling copying requests, numbering, listing, and housing of special collections, and some cataloging of published materials (OCLC and Voyager) if desired. All special library staff do some technical as well as professional work.

Library/Collection Description

Bishop Museum Library/Archives has a worldwide reputation as one of the finest Pacific research facilities. Strengths of the collections include early Pacific voyaging accounts, Pacific island texts, documentary art, photographs, Hawaiian songs, chants and oral histories, moving images, and a large amount of unpublished written material (e.g. of Hawaiian monarchy) documenting the natural and cultural history of Hawaii and the Pacific.

Required Qualifications

Successful completion of the following courses:

• LIS 601 Introduction to Reference & Information Services
• LIS 605 Metadata Creation for Information Organization

Desired Qualifications

• Honesty, cooperativeness
• Interest in reference librarianship
• Possible interest in special and/or Pacific and museum libraries/archives.

Weekly Schedule

Public reference hours are Tues–Fri., 12-4, Sat. 9-noon. The intern should be able to do 6 hours of reference per week for maximized job training and exposure to special collections. Additional hours to be arranged between 8AM and 5PM Mon– Fri (no evenings)

Goals and Outcomes

Familiarity with demands of reference duties: student will have hands-on experience. Familiarity with the handling of rare materials: student will be coached in preservation measures. Experience with archival materials: student will learn how different types of materials provide information, and how they are organized for use. Experience with a special library: student will begin to understand the focus of a special library, and the balance between serving the general public and the academic staff. The challenge of a non-profit library: student will see how a small budget impacts the collection growth and work of Bishop Museum Library.

Evaluation Methods

Credit will be given when the 150 hours are completed. We cannot offer to pay the intern.

Evaluation Schedule

Monthly meetings will be held to address any concerns and to ensure that the experience is rewarding to the student. The supervising librarian will complete the LIS 690 Evaluation Form at the end of the semester.

Contact Information

Internship Description

Interns, under the guide of the archivist, will take an extensive inventory of the C.M. Cooke Papers collection. The inventory will be used throughout the course of processing the collection, and it will be published online along with the finding aid at the end of processing. After the inventory is created, interns will digitize the material. Each item will be scanned and added to Omeka.

Library/Collection Description

Hawaiian Mission Houses Historic Site and Archives holds over 3,000 pieces of material culture and more than 12,000 books, manuscripts, original letters, diaries, journals, illustrations and church records relating to 19th century life of missionaries in Hawaii. Currently we are looking for help processing the C.M. Cooke Papers (1860-1909) which focuses on life of the Provisional Government advisory council member, Charles Montague Cooke (b. 1849 – d. 1909).

Required Qualifications

LIS 601 Introduction to Reference & Information Services

Desired Qualifications

LIS 655 Digital Archives or

LIS 658 Management of Archives & Special Collections

Weekly Schedule

Monday to Friday, negotiable

Goals and Outcomes

• Digitization
• Omeka proficiency
• Inventory creation
• Collection development
• Metadata creation

Evaluation Methods

Interns will be evaluated throughout the internship on their progress. Goals will be set each week, and the archivist will work alongside the intern to ensure goals are met. Formal evaluation will occur in the middle and end of the internship.

Evaluation Schedule

As designated by internship instructor.

Contact Information

Internship Description

Students will have the opportunity to learn about and apply real-world experience in various LIS-related subjects to help develop their professional skill sets. Including assisting/participating in:

• Implementation of recommendations from a formal Archive Preservation Assessment
  • Create & install storage areas and maximize the Archive storage capacity
  • Unify select material formats, labeling & tracking
• Environmental maintenance & enhancement of the Archives’ climate-controlled space
• Training sessions with a Conservator to create specialty housing for objects in the HPS Archive & documenting those procedures
• Inventorying cultural heritage materials
• Support work for digital projects such as digitization, cataloging, and online sharing.

Library/Collection Description

HPS was established in 2000 under the guidance and inspiration of Auntie Nona Beamer. Our Native Hawaiian non-profit is dedicated preserving and sharing the voices of community elders who have devoted their lives to the preservation and perpetuation of Hawaiian culture through Hula. Our core work in video oral histories led to the establishment of the HPS Archive in 2013, which houses tangible items gifted from the personal collections of elders.

The organization continues to do oral history work, with a current focus on digital sharing of materials and educational outreach. HPS’s collections include a wide variety of formats such as moving and still images, paper and manuscripts, implements, costumes, books, and more. Topics are of a wide range reflecting the rich cultural heritage of Hawaiʻi as experienced by kūpuna through the shared lens of Hula.

Required Qualifications

None. Students will receive on-site training with supplemental training from online webinars and learning sources.

Desired Qualifications

The nature of HPS’s work is centered in the digital realm. Students interested in interning must have experience in digital technology use, basic knowledge in common software (such as Microsoft Excel and Word), and have some education/background in Hawaiian culture.

Weekly Schedule

Hours of operation:
Monday-Thursday (9:00am-4:00pm)
Friday (9:00am-1:00pm)

*Students’ weekly schedules will be determined at time of internship

Goals and Outcomes

Students will:

• Gain exposure to Native Hawaiian collections and knowledge and basic field experience in a variety of archival preservation areas
• Be exposed to creative systems and approaches for sharing materials from an indigenous repository
• Be introduced to the tribal archives, libraries, and museums communities
• Complete their internship hours to qualify for course credit
• Feel inspired and empowered to continue their learning and progression in the LAM (Library, Arc

Evaluation Methods

Student interns will be given a survey in the beginning and end of the internship with questions pertaining to their work and self-evaluation. Weekly check-ins with the Supervising Librarian and staff will gauge students’ progress and address concerns.

Evaluation Schedule

A survey will be given in the beginning and end of the internship. Weekly check-ins will also be conducted.

Contact Information

Internship Description

This is a virtual internship with the following tasks:

• Assist with developing new or improving existing virtual Records Management (RM) training
• Research state and federal laws affecting records retention and departmental information to update or create departmental or general records schedules

Library/Collection Description

The Records Management Branch assists Hawaiʻi State Executive Branch agencies efficiently manage records by:

• operating the State Records Center, a facility that stores inactive, non-permanent paper records and security copies of microfilms and microfiche
• developing Records Retention and Disposition schedules that authorize agencies to systematically dispose of non-permanent records and identify records of permanent value and helping to develop Record Management Policies and serving as a resource to answer agency questions about record-keeping policies, laws, and practices

Required Qualifications

LIS 658 Archival & Special Collections Management

Desired Qualifications

• Research and writing skills
• Experience using MS Teams, Stream and SharePoint

Weekly Schedule

Flexible within State Records Center working hours of 8:00am-4:00pm, Monday to Friday

Goals and Outcomes

• Acquire foundational knowledge and skills in the Record and Information Management field
• Learn about organizational structure, business functions, and state/federal laws affecting records retention of assigned state government agency
• Assist in the completion of at least one RM virtual training session
• Assist in the update of at least one agency’s records retention schedules

Evaluation Methods

Ongoing informal feedback and discussion throughout the semester will be used; a log of activities and time spent on each project is encouraged.

Evaluation Schedule

The supervising librarian will complete the LIS 690 Evaluation Form at the end of the semester.

Contact Information

Internship Description

The PIFSC library is a government library. It is a fisheries and marine science library with special emphasis on the US-associated Pacific Islands. This internship is suited for students who are interested in these kinds of libraries, as well as those who are interested in solo librarianship.

Possible internship tracks include (but are not limited to):

• Archives and/or digital archives. The PIFSC Library is home to unique research data and reports dating back to the 1940’s. Much of this material is highly relevant to current research and should be made readily available to the public.
• Scholarly communication. The Library is an integral part of the scholarly publishing process for scientists in the PIFSC.
• Solo librarianship. Students interested in this track will gain experience in the day-to-day operation of a library.

Library/Collection Description

The library serves the researchers of the Pacific Islands Fisheries Science Center, which is a part of the National Marine Fisheries Service of the National Oceanic Atmospheric Administration. It is located in the Inouye Regional Center, an award-winning $350 million sustainable facility on Ford Island in Pearl Harbor.

The collection consists of fisheries-related literature spanning the subjects of marine biology, physiology, ecology, bio-statistics, oceanography, and others as applied to the Pacific region. The collection consists of books, serials (print and electronic), maps, and manuscripts. The library is also home to the archives of the Honolulu Laboratory, as PIFSC was formerly known.

Other website links:

• About the Pacific Islands Fisheries Science Center
• Repository

Required Qualifications

• Technology plays a large role in librarianship and being comfortable with technology (and with learning new technologies) is necessary for all tracks.
• The library is located in a secured facility. The intern must be able to pass a background check in order to obtain the credentials to enter Ford Island.
• Archives track prerequisite – LIS 601, LIS 652
• Scholarly Communication track prerequisite – LIS 663
• Solo librarianship prerequisite – LIS 601, LIS 605

Desired Qualifications

• Any technology-designated courses
• Knowledge/experience with proper handling and preservation techniques of manuscripts, and photographs (for archives interns)
• Excellent written (particularly email) and verbal communication skills
• Excellent problem-solving skills
• Ability to work independently and to take initiative
• Customer service experience is a plus!

Weekly Schedule

Internship hours are generally available between 9am – 5:30pm, Monday-Friday. No weekends. Due to the COVID-19 pandemic, work is generally online only. Entry to work at the IRC will be subject to PIFSC and NOAA approval of a return to onsite work (RTOW) request. The intern can work with the Technical Services Program Lead (federal supervisor) and supervising librarian/archivist to set their schedule accordingly.

Goals and Outcomes

Archives and/or digital archives. Interns pursuing this topic will help design and implement a system to provide public access to these materials. The intern will be asked to assist with providing archives reference as needed, along with analysis of current archival policies and best practices.

Scholarly communication. Interns pursuing this topic will learn about how academic papers are published as well as metadata management including author identifiers and data management plans.

Solo librarianship. Students interested in this track will gain experience in the day-to-day operation of a library. This will include circulation, cataloging (and other technical services), collection development, and reference.

Evaluation Methods

Interns will be evaluated using the LIS 690 Evaluation form. In addition, informal discussions will also take place regularly throughout the semester.

Evaluation Schedule

Weekly (for verbal discussion of the intern’s progress). The final evaluation will occur at the end of the semester.

Contact Information

Internship Description

Internship will provide intern with field experience in the following areas: collection development, information literacy instruction, and curation of Hawaiian online resources. Internship will introduce intern to two library tracks which are: School Library Track due to school setting and Special Library Track due to extensive Hawaiian Collection offered in support of ‘Ōiwi Edge (Hawaiian culture-based curriculum).

Library/Collection Description

Kekuʻiapoiwa Learning Center’s collection includes General, Fiction, and Hawaiian books. Our Hawaiian collection is quite extensive due to Kamehameha Schools Hawaiʻi Campus’ focus on ‘Ōiwi Edge (Hawaiian culture-based curriculum).

Required Qualifications

Completion of LIS 601 Introduction to Reference & Information Services

Desired Qualifications

• Prior knowledge of Hawaiian language, history, and culture
• Prior knowledge of Hawaiian resource databases
• Open to learning about serving Young Adults (Gr. 9-12)
• Prior knowledge of Native Hawaiian community

Weekly Schedule

• 10 hours weekly over a span of 15 weeks = 150 hours total
• Weekly schedule TBA between Supervising Librarian (SL) and Intern (I) upon approval of internship.

Goals and Outcomes

Expected work outcomes:

1. Collection development: Develop collection of print and online resources to support ‘Ōiwi Edge (Hawaiian culture-based curriculum).
2. Information literacy instruction: Develop tutorials for online databases to support distance learning.
3. Curation of Hawaiian online resources: Create list of Hawaiian online resources to support ‘Ōiwi Edge (Hawaiian culture-based curriculum).

Evaluation Methods

Midterm evaluation: SL and Intern will meet to assess progress of work outcomes.

Final evaluation: SL and Intern will meet to assess final completion of work outcomes.

Evaluation Schedule

Midterm evaluation: 8th week

Final evaluation: 15th week

Contact Information

Internship Description

Interns at SHPD may engage in a variety of activities in the support of the library. Activities include, but are not limited to: digitization, cataloging, filing, rehousing, and application of metadata.

Library/Collection Description

The SHPD library is a non-circulating collection of materials related to the activities of the branches of the State Historic Preservation Department, which include Archaeology, Architecture, and History & Culture. SHPD’s collection contains information on more than 38,000 historic sites in Hawaiʻi.

Required Qualifications

• LIS 601 Introduction to Reference & Information Services
• LIS 605 Metadata Creation
• LIS 610 Foundations of Information Professions*
• LIS 641 Digital Librarianship*

* = Desired, but not necessary

Desired Qualifications

The intern shall be able to utilize a PC desktop computer, and be competent in written and oral communication, with a strong organizational ability. The intern must embody the professionalism expected in a place of business.

Weekly Schedule

The librarian’s work hours are Monday through Friday, 7:15am-4:00pm. Internship hours may flex within the librarian’s work hours.

Goals and Outcomes

While at SHPD, the library intern shall be able to touch on the following student learning outcomes:

• SLO2 Professions: Apply history and ethics to develop a professional LIS identity.
• SLO4 Technologies: Evaluate and apply information technologies
• SLO5 Cultures: Engage with diverse communities and/or indigenous cultures.
• SLO6 Management: Demonstrate skills necessary to manage and work effectively within information organizations.

Evaluation Methods

The librarian will: 1) Perform weekly check-in meetings with the intern, and assess progress made on assignments; 2) Assist the intern in the mid-term progress report process by providing further feedback on assigned work and adaptation to the work environment; and 3) End with a summative assessment of the intern and their work.

Evaluation Schedule

Weekly updates, mid-term meeting, and a final assessment.

Contact Information

Internship Description

Interns will process at least one small collection from our photo archives in its entirety. Tasks related to this project include arranging and describing the collection following archival standards, basic preservation of archival materials, and creation of a location/finding aid. The intern will also digitize and create metadata for at least one collection in the Corporate Library asset management system. Tasks related to this project include the creation of metadata following national standards and digitizing materials.

Library/Collection Description

The Hawaiian Electric Company Corporate Library is a small special library that supports the entire company with an emphasis on Engineering and the Corporate Archives. The Corporate Archives helps to tell and preserve the history of the company. The internship will focus on the photo collection from the archives.

Required Qualifications

LIS 601 and LIS 605

Desired Qualifications

Service, detail, and goal-oriented. Dependable, mature, flexible. Good organizational and time management skills. Excellent oral and written communicator. Self-starter and creative problem solver. Collaborative and team-focused, but also able to work independently. Knowledge of traditional Office software (Word, Excel, Sharepoint) and manual and digital filing systems. Basic knowledge of archival preservation, database, and records management, and on-demand digitization. Experience with photo and slide scanning/cataloging is a plus. Interest in archive/library/collection management.

Weekly Schedule

Anytime on Monday, Wednesday, and Friday between 9am-4pm.

Goals and Outcomes

The Corporate Library Intern will gain hands-on experience in the following: archival processing, creating a cohesive and accurate location/finding aid using archival standards, handling rare and delicate materials, technical aspects of digitizing archival records, project management, and the ongoing functions of an archival repository.

Evaluation Methods

Interns will be supervised by a librarian and be expected to progress in knowledge and skills throughout the semester. Evaluations will be based on factors such as reliability, ability to communicate effectively, ability to follow through on assignments, and professional attitude.

Evaluation Schedule

A formal evaluation will be provided at the end of the semester.

Contact Information

Internship Description

Internship would serve to help make accessible many of the municipal records that have research value, but that are currently inaccessible. Work would include processing files with MPLP-like methods, with the primary focus on creating folder-level inventories and writing summary descriptions of the records, with possibly some organization and some reformatting of especially at-risk materials.

Library/Collection Description

The Municipal Records Center houses approximately 5,700 cubic feet of permanent records created by the departments and agencies of the City & County of Honolulu. The Center also receives and then disposes of non-permanent records, with a total holding capacity of approximately 11,500 cubic feet. Records range from resolutions and ordinances of the City Council to homicide reports to planning files for improvement projects. Most records are paper, but there is also a microfilm vault with thousands of reels of microfilm.

Required Qualifications

None

Desired Qualifications

• Good organizational skills, very attentive to detail, very accurate, very reliable.
• Some knowledge of records management and archival theory helpful.

Weekly Schedule

Scheduling can be flexible and based on intern’s availability.

Goals and Outcomes

Intern should walk away with experience of what it is like to process high-volume collections with minimal effort. Intern should end with a familiarity of what types of records are created by a municipality. Intern should end knowing how to create a container list and how to write brief descriptions of collections. Intern should end knowing what types of materials should be removed from collections or reformatted for long-term preservation. Intern should end having experienced what it is like to work in a storage center environment with records that are directly from the office of origin.

Evaluation Methods

Evaluation will be based largely on the accuracy of the work done, which will be checked on a regular basis. Evaluation will also be based on the quality of the work, in terms of depth of ultimate understanding of the materials being processed as expressed in collection descriptions. Also taken into account will be the ability to maintain a schedule, satisfactory communication with the supervisor and other staff, and respect for the environment.

Evaluation Schedule

TBD

Contact Information

Internship Description

Assisting with updating migrated bibliographic records to full MARC cataloging using AACR2. Introduction to reference and information resources.

Library/Collection Description

The Legislative Reference Bureau (LRB) is a non-partisan legislative service agency that provides a wide variety of services to Hawaiʻi legislators, legislative staff, other government agencies and members of the public. LRB Library is a specialized legislative library, its primary purpose is to provide research, reference and information services to the Legislature and legislative staff. It is a repository of state legislative documents.

Required Qualifications

LIS 601: Introduction to Reference & Information Services

Desired Qualifications

LIS 605: Metadata Creation for Information Organization

Weekly Schedule

We are flexible to accommodate work between the hours of 7:45-4:30 Monday-Friday.

Goals and Outcomes

Practical knowledge of MARC cataloging; use of Library of Congress Subject Headings; learn use of open-source Integrated Library system – Koha; learn the legislative process and the information resources available.

Evaluation Methods

Interns will be supervised by a librarian and be expected to progress in knowledge and skills throughout the semester. Evaluations will be based on factors such as reliability, ability to communicate effectively, ability to follow through on assignments, and professional attitude.

Evaluation Schedule

The supervising librarian will complete the LIS 690 Evaluation Form at the end of the semester.

Contact Information

Internship Description

This is a non-traditional, special archives/library. The Consuelo Foundation Archives and Resource Library seeks interns interested in learning about solo archives/librarianship, business archives, nonprofits or records management. Available internship projects include: a) processing analog archival collections including writing finding aids, b) expanding the digital archives, c) digitizing analog historical materials, and 4) processing and cataloging books for the library. Other projects may be available upon discussion with the Supervising Librarian.

Library/Collection Description

The archives and resource library serve the staff, board of directors, consultants and partner organizations of Consuelo Foundation, a nonprofit private organization helping families to prevent child abuse and domestic violence in Hawai‘i and the Philippines. The archives contains corporate records, and audio-visual and ephemeral material documenting the operations and projects of the Foundation, as well as personal items such as scrapbooks, photos and personal effects from its benefactress, Consuelo Zobel Alger. Books and other resource materials in the library focuses on child welfare, family strengthening, social work, ʿāina-based programs in Hawaiʿi, Philippines, nonprofit organizations and governance.

Required Qualifications

Successful completion of the following courses:

• LIS 601 – Introduction to Reference & Information Services
• LIS 652 – Introduction to Archival Management

Desired Qualifications

Successful completion of the following courses are desired, but not required:

• LIS 605 – Metadata Creation for Information Organization
• LIS 683 – Records Management

Self-driven, organized and detailed oriented, collegial, excellent communication skills, produces high-quality work, meets deadlines and a problem solver. Philippine history and language or Hawaiian history and language proficiency is desired but not required. Able to attend at least one partner organization visit or Consuelo Foundation sponsored event.

Weekly Schedule

The intern’s schedule is negotiable and should be compatible with the Supervising Librarian’s schedule. Consuelo Foundation office hours are from 8:30 a.m. to 5:30 p.m., Monday to Friday.

Goals and Outcomes

The prospective intern will gain practical skills in analog and digital archiving, archives and library management, cataloging, and records management. The intern will also experience working in a non-profit foundation. This encompasses operating with limited resources, and interacting with staff in Hawaiʿi and the Philippines, Hawaiʿi partner organizations, consultants and the board of directors.

Evaluation Methods

The intern will have ongoing feedback from the Supervising Librarian during the week with monthly meetings. Mid-semester and end of the semester evaluations will also be required.

Evaluation Schedule

Monthly meetings which will include a mid-semester and end of the semester evaluation.

Contact Information

Internship Description

Available intern projects include, but are not limited to (a) processing archival collections; (b) digitizing audiovisual, oral history, and manuscript collections and helping to move them online; (c) transcribing oral histories; (d) cataloging books, AV materials, oral histories, and archival collections in the online catalog; and (e) working on preservation and protection of fragile materials. Interns will also gain experience in the everyday work of a specialized library in the nonprofit sector, including providing reference or other types of assistance to researchers and other visitors.

Library/Collection Description

The Tokioka Heritage Resource Center at the Japanese Cultural Center of Hawai‘i provides public access to a repository of resources that support JCCH’s mission to educate present and future generations about the evolving Japanese American experience in Hawai‘i.

Resources include:

• Books: over 5,000 titles in English and Japanese.
• Primary source materials: archival collections such as manuscripts, diaries, letters, oral history transcripts, and historic photos.
• Periodicals: print and digital back issues of the Hawai‘i Herald newspaper.
• Audiovisual materials: a large collection of phonograph records featuring Japanese music popular among Japanese Americans in Hawai‘i before, during, and just after World War II.
• Fragile or rare books, archival documents, and other primary source materials are stored in closed stacks and accessed under supervision.

Required Qualifications

LIS 601 Introduction to Reference & Information Services

Desired Qualifications

We hope to find a self-driven, independent individual who can collaborate with a team of volunteers. An interest in archival collections and coursework in archival management is preferred, and familiarity with Japanese American history in Hawaiʻi and Japanese language ability are ideal but not required. The internship involves some physical activity, including sitting, walking, reaching, and occasionally lifting or moving materials (typically up to 25–50 pounds). Reasonable accommodations can be made to support individuals with disabilities.

Weekly Schedule

The intern’s schedule is flexible but must be scheduled when the Resource Center is open. Tuesday – Saturday 9:00 am – 3:00 pm

Goals and Outcomes

Gain real-world experience in the setting of a small specialized library in the nonprofit sector, along with specialized experience specific to the project the student undertakes. We hope students will gain professional awareness and personal passion and satisfaction from preserving our cultural heritage and promoting it to many types of users. The Resource Center expects the intern to take part in the day-to-day activity of the Center as well as the completion of a specific project as determined at the beginning of the internship.

Evaluation Methods

Final evaluation will be performed using the standard LIS 690 evaluation form and additional feedback.

Evaluation Schedule

Informal weekly meetings to check on progress, field questions and concerns.

Contact Information

Internship Description

Interns will learn about multiple aspects of law library operations including circulation, reference, and cataloguing, by assisting in both public services and technical services sections of the State of Hawaiʻi Supreme Court Law Library. Public services duties include reference work related to Hawaiʻi legal information and general circulation tasks. Technical services duties include updating MARC records as well as basic barcoding of legal materials.

The Supreme Court Law Library has the ability to hire a full-time student at the rate of $14.75 per hour and the work hours can count towards the student’s internship hours. The internship could last one or two semesters, depending on how many hours worked each week, and the work could continue past the internship date as long as the student remains on full-time status.

Library/Collection Description

The Supreme Court Law Library is the administrative headquarters for the Hawaiʻi State Law Library System (HSLLS) and provides current and comprehensive legal reference and information services to the Judiciary, legal community, state and county governments, and the general public. A key aspect of HSLLS service to the general public is facilitating access to justice. Our commitment to these goals is supported by acquiring and making available primary and secondary legal resources in a variety of formats as well as providing free access to the internet and legal research databases.

Required Qualifications

• Successful completion of LIS 601 – Introduction to Reference & Information Services
• Ability to perform work accurately with attention to detail under minimal supervision (after training)
• Ability to work in a team environment
• Interns need to meet Judiciary part-time student assistant hiring requirements, which includes certification of full-time student status and a background check

Desired Qualifications

• LIS 605 – Metadata Creation for Information Organization (or some experience with MARC)
• LIS 602 – Resource Discovery
• Interest in learning about multiple aspects of library operations

Weekly Schedule

10 hours/week, flexible with a minimum of 2 consecutive hour shifts, between 7:45am – and 4:30pm, Monday – Friday, excluding week ends and state holidays.

Goals and Outcomes

• Practical understanding of legal information resources
• Practical understanding of library cataloguing basics
• Experience providing access to legal information to a variety of patron groups, including the general public and legal community
• Practical understanding of working with an Integrated Library System (ILS)
• Collecting library statistics

Evaluation Methods

Interns will be supervised by a librarian and be expected to progress in knowledge and skills throughout the semester. Evaluations will be based on factors such as reliability, ability to communicate effectively, ability to follow through on assignments and professional attitude.

Evaluation Schedule

Weekly supervision either verbal/written or both, to be followed up with a formal evaluation at the completion of the semester.

Contact Information

Internship Description

To conduct an inventory of the photograph and book collections. This includes arranging, describing, digitizing, rehousing, and indexing the photographs. The intern will also have a chance to learn collection management skills by inventorying the books and selecting publications to be withdrawn or added to the collection. Washington Place uses PastPerfect software to catalog its collections. The final stage of this project will be to catalog the photograph and books into PastPerfect as well as create a finding aide for access to the photograph collection.

Library/Collection Description

Washington Place is the Official Residence for the Governor of Hawaii and a National Historic Landmark. As a historic house museum, Washington Place strives to tell the stories of the lives of individuals who have lived there from its completion in 1847 to the present. Its collections include: Decorative Arts & Paintings, photographs, books, and archival documents and records pertaining to the house as well as the Dominis family, Queen Liliuokalani, territorial and statehood governors, and Hawaiian history in general.

Required Qualifications

Successful completion of the following courses:

• LIS 601 – Introduction to Reference & Information Services
• LIS 605 – Metadata Creation for Information Organization
• LIS 663 – Database Searching

Applicants in consideration will need to interview with the First Lady, Mrs. Ige, and may be subject to a background check.

Desired Qualifications

• Applicants with an interest in learning how to catalog objects, photographs, and books using a different software program and metadata standards.
• Applicants interested in archives and special libraries.

Weekly Schedule

The intern may work anytime between the hours of 9am to 5pm, Monday – Friday. The intern can work with the supervising librarian to set their schedule accordingly.

Goals and Outcomes

The project is in conjunction with the LIS SLOs 1, 3, and 5 as the intern will learn how to apply theory and principles to diverse information contexts, archive a photograph collection from start to finish and make it accessible, and apply LIS principles to meet the needs of the Native Hawaiian communities. In addition, the intern will learn how to catalog using PastPerfect, help create a controlled vocabulary, and use LCSH.

Evaluation Methods

In addition to the necessary forms expected to be completed, it is Washington Place’s objective to encourage the applicant to create a final presentation on what was learned, completed, and overall experiences. We would like to host this presentation and encourage the intern to invite their advisor, colleagues, et. al to the program.

Evaluation Schedule

Washington Place can complete a mid-term and final evaluation forms. In addition, the presentation can be scheduled closer to end of term/project but at the convenience of the intern (tentatively end of April 2018).

Contact Information

Internship Description

This internship is designed to introduce the student to the responsibilities of and issues faced by archivists in art museums. Projects may include assisting with reference inquiries, surveying archival records, preparing inventories, writing series descriptions, and organizing and rehousing archival material. Whenever possible and/or appropriate, the student will be included in meetings between the archivist and other museum staff.

Library/Collection Description

The Honolulu Museum of Art Archives preserves and makes accessible records with permanent legal, fiscal, and/or research value. These include the institutional records of the museum (including the records of The Contemporary Museum, now known as Spalding House) and the professional papers of museum staff. The Archives supports the ongoing operations of the museum, and provides reference assistance to staff, scholars, museums, and other researchers.

Required Qualifications

• LIS 601 Introduction to Reference & Information Services
• LIS 652 Introduction to Archival Management

Desired Qualifications

• Familiarity with art history
• Interest in museum archives and/or records management
• Collegial, flexible, detail-oriented

Weekly Schedule

Schedule to be compatible with supervising librarian’s availability: Wednesday 9 to 11, Thursday 9 to 6, Friday 8 to 5.

Goals and Outcomes

• The student will gain experience working with institutional and professional records in a museum archives setting, and will gain an understanding of the role of a museum archives and the relationship between the archives and other museum departments.

Evaluation Methods

The supervisor will provide regular guidance and feedback, and will meet with the student monthly to address any concerns. A midterm and final evaluation will be completed using the LIS 690 Intern Evaluation Form.

Evaluation Schedule

Monthly meetings, midterm and final evaluations.

Contact Information

Internship Description

The intern will have the opportunity to perform archival duties that may include, but are not limited to: creating inventories of collections, creating an arrangement methodology, and using software to create finding aids. Interns may also work on developing digital resources, adding content to CLEAR hosted web pages, writing guides for electronic resources relating to the collection.

Library/Collection Description

CLEAR is the Center for Labor Education & Research at UHWO since 1996, formerly at UH Mānoa. The By state statute (§304A-1601) CLEAR maintains this Archive to provide labor-related education to the public. The archive contains historical records of the labor movement in Hawai‘i, to the students at UHWO and to the public by request. The collection consists mainly of books records on paper and other media, from the early Nineteenth century to the present, including newspapers, photographs, artwork, union artifacts, and reference collection.

Required Qualifications

• Interest in labor history or labor law of Hawai‘i, activism and civil rights
• Skills in oral and written communication
• Good organizational and computer skills

Desired Qualifications

Experience or knowledge of the cataloguing & preservation of historical material; willingness to pursue research & develop knowledge about the collection(s); ability to work with dirty and dusty items and lift 30lb boxes on occasion.

Weekly Schedule

To be negotiated. Between 10am and 6pm. Typically 10 hours a week, for a total of 150 hours to be completed by the end of the semester. Minimum 2 hours per session.

Goals and Outcomes

• Application of learning to real-life needs in a special library setting, to improve library services through concrete projects
• To gain experience handling & cataloguing archive collections
• Experience with a special library: student will begin to understand the focus of a special library

Evaluation Methods

Monthly update meetings between the student and supervisor will occur during the course of the internship.

Evaluation Schedule

One midterm evaluation halfway through the semester and one final evaluation at the end of the semester will be performed.

Contact Information

Internship Description

There are a number of projects available to interns. Priorities include assisting with inventory & weeding, collection assessment, archival processing. Other projects include assisting with digitization of special collections, instruction, and the development of public services (e.g. workshops, exhibits, promotion & marketing media).

Library/Collection Description

The Library Resource Center, Hālau o Laka me Lono, serves as a reference collection for the students, faculty, and staff at Kamakakūokalani Center for Hawaiian Studies. This collection also serves as the department repository. The collection is comprised of books, periodicals, newspapers, maps, theses, microfilms, VHSs, DVDs, cassettes, and some ephemeral material (e.g. brochures, handouts, flyers).

Required Qualifications

LIS 601 Introduction to Reference & Information Services

Desired Qualifications

• LIS 615 Collection Management
• Previous experience in a library setting

Weekly Schedule

Flexible – Kamakakūokalani is open M-F 7am-7pm (closed for school holidays)

Goals and Outcomes

Depending on the specific internship designed for the student, possible outcomes include:

• Students will be able to evaluate collection based on recommended lists, bibliographies, library mission, and service community.
• Students will develop library guides, print or web-based.
• Student will assist patrons in the overall use of the library, including, but not limited to, the location of relevant resources and use of technology / equipment.

Evaluation Methods

LIS 690 Student Evaluation Form

Evaluation Schedule

Mid-semester & end-of-semester.

Contact Information

Internship Description

The intern will get experience working in a prison environment. They will interact with the inmates and help them with their library needs. They will be handling mostly legal reference questions, such as locating case laws and statutes for inmates. They will learn to use the Lexis-Nexis legal database.

Library/Collection Description

The Department of Public Safety has eight facilities and provides eight libraries, one in each facility. Oʻahu: Halawa Correctional Facility; Oʻahu Community Correctional Center; Women’s Community Correctional Center; Waiawa Correctional Facility; Hawaiʻi (Big Island): Hawaiʻi Community Correctional Center; Kulani Correctional Facility; Maui: Maui Community Correctional Center; Kauaʻi: Kauaʻi Community Correctional Center.

Required Qualifications

• LIS 605 Metadata Creation for Information Organization
• LIS 615 Collection Management

Desired Qualifications

Know how to adhere to rules and regulations. Be comfortable working in groups.

Weekly Schedule

Any time between 6:30 a.m. – 4:00 p.m.

Goals and Outcomes

In the unique prison environment the intern will see how scheduling inmates is done and how to run a prison recreation library. Some basic cataloging using the Dewey Decimal Classification system. They will also learn how to keep statistics of library usage, and do report writing. The intern will come in close proximity with inmates and will learn how to handle inmates’ requests with close supervision by a librarian.

The intern will learn to work with different professionals: security, social workers, and administrative staff.

Evaluation Methods

The intern will be evaluated on an ongoing basis; how she/he relates to the inmates, how she/he relates to the library staff, and how he adheres to the security measures in the facility.

Evaluation Schedule

There will be a verbal assessment, a discussion with the intern in the middle of the session followed with a written evaluation of the intern at the end of internship. The Branch librarian, after consulting with library staff, will sign the evaluation reports.

Contact Information

Internship Description

This internship will provide the intern with an introduction to archival policies and procedures, as outlined in the department’s preservation management plan, disaster preparedness plan, pest management program, environmental monitoring program, and collections security and access procedures. The intern will engage in hands-on processing activities that will include: Cleaning, sorting and arranging of incoming acquisitions; ordering of archival supplies and rehousing of materials; compilation of finding aids; collections research; and transcription and translation of selected Hawaiian language materials.

Library/Collection Description

The Congregation of the Sacred Hearts U.S. Province Archives contains the collective memory of a religious community that has been in the Hawaiian Islands since 1827. Its archival collections chronicle the history, decisions, activities, and personnel of the province, which not only includes Hawaii, but also the U.S. mainland and various missions overseas. Archival holdings include correspondence, journals, reports, scrapbooks, photographic materials, rare books, and ephemera.

Required Qualifications

• Completion of LIS 601 Introduction to Reference & Information Services

Desired Qualifications

• Interest in archival management
• Organized, detail-oriented, and capable of following directions and working independently

Weekly Schedule

The schedule will be flexible.

Goals and Outcomes

The intern will gain an overall understanding of archival management, and will become familiar with policies and procedures, which govern collections acquisition, preservation, and access. The intern will gain practical experience in how to handle and process special collections.

Evaluation Methods

The intern will receive ongoing feedback from the provincial archivist during the course of the internship. Monthly progress meetings will be conducted to discuss concerns, challenges, and achievements.

Evaluation Schedule

The provincial archivist will complete the LIS 690 Evaluation of Student Intern form, while the intern will complete the Evaluation of Supervising Librarian form, at the conclusion of the internship.

Contact Information

Internship Description

Internship will introduce students to the duties and responsibilities associated with a moving image archive and depending on the students’ interests and experience may include opportunities in:

• Cataloging using the MAVIS media asset management software
• Processing and creating inventories of archival audiovisual materials
• Preservation activities including cleaning and re-housing of audiovisual materials, and environmental monitoring
• Digitization of videotapes, documents and photographs
• Digital media file management and quality control
• Social media information management
• Administrative management including participation

Library/Collection Description

ʻUluʻulu: The Henry Kuʻualoha Giugni Moving Image Archive of Hawaiʻi perpetuates and shares the moving image heritage of Hawaiʻi through the care, preservation and digitization of films and videotapes related to the state’s history and culture. Established in 2008, ʻUluʻulu is a special project under the Academy for Creative Media, University of Hawaiʻi System that is located at the UH West Oʻahu library. There are currently over 10,000 videotapes and 250 motion picture film reels in the archives’ four permanent collections.

Required Qualifications

Any one of the following courses: LIS 605, 650, 652, 672, 678, 687

Desired Qualifications

• Interest in Hawaiʻi’s moving image history
• Basic understanding of analog videotape and film formats, flatbed scanners, imaging software, and digital video file formats
• Knowledge of Hawaiian history
• Ability to work with dirty and dusty items and lift 30lb boxes on occasion

Weekly Schedule

Flexible but to occur within the archive’s operating hours of Mon – Fri 9:00 a.m. – 5:00 p.m.

Goals and Outcomes

• Experience creating and managing digital moving image collections.
• Knowledge of archival audiovisual preservation theory and techniques.

Evaluation Methods

Monthly update meetings between the student and supervisor will occur during the course of the internship.

Evaluation Schedule

One midterm evaluation halfway through the semester and one final evaluation at the end of the semester will be performed.

Contact Information

Internship Description

The intern will be provided an opportunity to work in all areas of the library: Circulation (Innovative Interfaces Millennium); Reference – work with OCLC’s QuestionPoint, assist reference librarian in analyzing and evaluating the collection and recommend purchases; become familiar with a variety of online databases such as ProQuest; Public Services – programming, interlibrary loan; and Technical Services – cataloging and acquisitions.

Library/Collection Description

The Sgt Yano Library is a public library whose customer base is comprised of the Army community in the Schofield Barracks area. The library is a 25,000 square foot facility with a book collection of approximately 80,000.

Required Qualifications

• LIS 601 Introduction to Reference & Information Services
• LIS 605 Metadata Creation for Information Organization

Desired Qualifications

• Good language and social skills
• Basic reference and cataloging skills
• Ability to multi-task

Weekly Schedule

Can accommodate intern’s schedule.
Library hours of operation are: Mon-Tue, 11 a.m. – 8 p.m.; Wed-Sat, 10 a.m. – 6 p.m.

Goals and Outcomes

• Learn circulation desk operations
• Be familiar with a variety of reference tools to include online databases
• Gain experience in providing online reference services via QuestionPoint
• Be able to identify acquisition sources for library materials, supplies, and equipment
• Be able to plan, market, and execute a library program

Evaluation Methods

• Intern and supervisor will discuss goals at the beginning of the internship
• Intern and supervisor will meet formally at midpoint to discuss how well goals are being met
• Librarians who work with intern will provide training, support, and feedback throughout the internship

Evaluation Schedule

The supervising librarian will complete the LIS 690 Evaluation Form at the end of the semester.

Contact Information

Internship Description

A wide range of choices are available. If collections work is desired, the whole process after acquisitions will be experienced. An example of the process would be to rehouse items, conserve them, and publish and inventory as print a finding aids catalog, EAD, and entering a bibliographic record in the ILS.

Library/Collection Description

The Kamehameha Schools Archives contains collections about the history of Kamehameha Schools from 1887. Collections include documents, artifacts and multi-media. We also have extensive photograph collections including historical negatives.

Required Qualifications

LIS 601 Introduction to Reference & Information Services

Desired Qualifications

• LIS 652 Introduction to Archival Management
• LIS 605 Metadata Creation for Information Organization
• Familiarity with Adobe Photoshop
• Web design and CSS (Cascading Style Sheets)
• Dreamweaver
• Other basic software applications

Weekly Schedule

The student can work remotely from any location and be in touch via email. We will negotiate the schedule depending on the projects chosen.

Goals and Outcomes

Some goals:

• To gain experience handling archive collections. The outcome will be the inventory and an exhibit.
• To gain experience creating a digital collection. The outcome will be the digital format, database, web pages and so on.
• To gain experience creating archives publications. The outcome will be the publication.

Evaluation Methods

Satisfactory completion of the project as negotiated will be the only evaluation.

Evaluation Schedule

Continuous evaluation as I work with the intern negates the need for a set schedule. This imitates the real work experience as I know it.

Contact Information